Office Administrator and Transaction Coordinator

Crosby Land Company is a leading land brokerage and management firm serving the Southeast. We are seeking a proactive Office Manager to serve as the central hub of our operations-supporting our agents, clients, and vendors while keeping daily business running smoothly and efficiently.

Key Responsibilities

Administrative & Transaction Management

Serve as the primary point of contact between agents, clients, and vendors.

Coordinate purchase agreements, contracts, repairs, and related tasks through the closing process.

Track all contractual requirements and critical dates to ensure seamless transactions.

Produce professional reports, presentations, and briefs to support agents and leadership.

Business & Data Management

Oversee and improve systems for database management and back-office support.

Maintain an up-to-date database of comparable sales.

Prepare property maps using GIS or similar mapping tools.

Manage state licensing requirements, continuing education, and insurance compliance.

Office & Event Coordination

Plan and help execute company meetings, client events, and special projects.

Monitor office supplies and negotiate with vendors for the best pricing.

Handle calls, route correspondence, arrange meetings, and coordinate travel as needed.

Maintain an organized documentation and digital filing system; accurately enter data and take dictation when required.

Marketing & Sales Team Support

Provide administrative assistance to the marketing team when needed.

Support agents' requests and day-to-day operational needs to keep workflows on track.

Requirements

Qualifications

Education & Experience

Bachelor's degree or equivalent professional experience.

Proven background in office management, real estate administration,legal assistant or paralegal duties, or a related field is preferred.

Skills & Attributes

Exceptional organizational and time-management skills with the ability to prioritize and meet deadlines.

Strong written and verbal communication; professional and approachable.

High attention to detail with consistent accuracy and minimal supervision required.

Comfortable learning and using a variety of online software applications.

Ability to juggle multiple tasks at any given time

Benefits

Personal Leave

Health, Dental, & Life Insurance