Executive Assistant Consultant

We are seeking a highly organized and proactive Management Assistant to support the Head of Global Product Quality and other executive leaders. This role is essential in managing day-to-day activities and ensuring the smooth operation of our U.S. activities.

Candidate Profile:

10+ years of relevant experience in an administrative or executive support role

Experience in the biotech/pharmaceutical industry preferred

Strong organizational and multitasking skills

IT-savy, with the ability to work with systems like SAP

Contract Details:

On-site presence required 2-3 days per week in Princeton, NJ

Start date: ASAP

Duration: 6-month contract

We are looking for a highly organized and proactive Management Assistant to support the Head of Global Product Quality and other executive leader in managing day-to-day activities and ensuring the efficient operation of our US activities. The ideal candidate will have exceptional administrative skills, excellent communication abilities, and the ability to thrive in a fast-paced and dynamic environment within the biotech industry.

Your mission

Provide administrative support to the Head of Global Quality and other executive, including calendar management, scheduling meetings, and coordinating travel arrangements, and expenses management.

Prepare and distribute presentations, and reports on behalf of management for various audiences.

Assist in the organization and coordination of internal and external meetings and business trips.

Act as a liaison between management and internal/external stakeholders, handling inquiries and requests in a professional and timely manner.

Maintain accurate and up-to-date electronic and physical filing systems, ensuring accessibility and confidentiality of documents.

Assist in the preparation and distribution of materials for board meetings, team meetings, and other strategic sessions.

Support conducting of research and compilation of data for management to conduct decision-making and strategic initiatives

Coordinate special projects and initiatives as assigned by management, ensuring timely completion and adherence to deadlines.

Uphold confidentiality and discretion in handling sensitive information and communications.

Job requirements

Bachelor's degree in Business Administration, Life Sciences, or related field preferred with 10+ years of relevant experience.

Proven experience in an administrative or executive support role, preferably within the biotechnology or pharmaceutical industry.

Strong proficiency with digital tools such as: Word, Excel, PowerPoint, Outlook and other relevant software applications, including business applications such as SAP, Concur and SuccessFactors

Excellent organizational skills with the ability to prioritize tasks effectively and meet deadlines in a dynamic environment.

Exceptional communication skills, both written and verbal, with a high level of professionalism and attention to detail.

Ability to work independently with minimal supervision and as part of a collaborative team.

Strong interpersonal skills with the ability to build relationships and interact effectively with individuals at all levels of the organization.

Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.

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