Associate Director

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Salary Range $90,000.00 - $165,750.00 Overview The Associate Director is an essential administrative leader in the department of Emergency Medicine with a portfolio that spans all missions in a national recognized and leading the department.

The Department of Emergency Medicine at Yale includes over 80 clinical faculty that care for over 200,000 patients across four clinical sites including the nation's 5th largest emergency department.

The department has been ranked #1 by the Blue Ridge Institute for NIH grants awarded and the residency program is among the nation's largest.

The Associate Director will ensure that departmental faculty, trainees, students and staff receive high quality administrative support in a manner compliant with University policies and procedures, and marshals and leverages available resources (financial or otherwise) to help advance the unit's and University's mission.

The Associate Director will support a culture of collaborative excellence and lead the administrative team of the department to advance the departmental vision and mission of the Yale School of Medicine.

Enables faculty and program leadership to maximize their focus on program activities by: managing and implementing assigned financial and/or administrative support services for the unit; assessing the Unit's operational challenges and opportunities, working to develop and implement solutions with the Lead Administrator (LA)/Senior Director and the Chair of the Department (dual reporting structure); and serving as a critical conduit for strengthening the interface between unit needs/requirements and service provider activities.

The Operations Manager 2 ensures that faculty, students, and staff receive high-quality administrative support in a manner compliant with University policies and procedures.

This role leverages available resources to advance the unit's and University's mission.

The Operations Manager enables faculty and program leadership to focus on their primary activities by managing financial and administrative support services, assessing and addressing operational challenges, and strengthening the interface between unit needs and service provider activities.

Responsibilities include managing budgets, conducting performance reviews, supporting new initiatives, and facilitating communication across departments.

Required Skills and Abilities 1.

Well-developed managerial, decision-making, planning, organizational, problem-resolution, and leadership skills with the ability to inspire a high level of commitment and performance.

2.

Excellent written and oral communication skills, with the ability to adapt communication styles and negotiate skillfully to address the needs of individuals at all levels within the University.

3.

Strong financial reporting and quantitative skills, with the ability to create and analyze financial reports, budgets, and forecasts using tools such as Excel and database management systems.

4.

Solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment, with the ability to anticipate and manage change proactively.

5.

Proven ability to manage time and resources effectively, measure and monitor progress, and redirect efforts as needed.

Preferred Skills and Abilities 1.

Minimum of a Bachelor's Degree and five years of related work experience, including demonstrated leadership, project management, and financial experience; or an equivalent combination of education and experience.

A Master's Degree is preferred.

2.

Understanding of Yale's Financial and Administrative systems, including Workday and YBT, and familiarity with university policies and procedures.

3.

Experience in sponsored awards research environment or finance administration within an academic or highly regulated setting, with knowledge of federal, state, and sponsor regulations.

4.

Strong Excel skills and proficiency with financial reporting tools; experience integrating complex financial information to identify themes, trends, and issues.

5.

Demonstrated ability to manage relationships, influence outcomes, and work effectively in a complex organization Principal Responsibilities 1.

Administrative Services Manager: Provides efficient and effective delivery and integration of administrative services (academic, financial, research and/or clinical) for which (s)he is accountable.

Serves as the unit's point of contact to/from service providers (e.g.

Facilities, HR, IT, Procurement, Student Services, Faculty Affairs), ensuring that providers are apprised of unit needs & relevant information, taking action where needed.

Monitors the adequacy of service delivered by outside providers.

Escalates issues/concerns related to administrative & operational services to the LA.

2.

Financial Analyst & Manager: Partners with the LA to build financial plans for the unit.

Provides comprehensive financial information, analysis and reporting to monitor and evaluate the application of the unit's financial resources, e.g.

performance against budget.

Recommends adjustments; takes action as appropriate.

Oversees daily financial monitoring & authorizes transactions per policy.

Provides support to unit's Dean/Director/Chair for financial inquiries.

Identifies available financial resources (current/future) & recommends how to deploy efficiently to support unit objectives.

Prepares all funds budgets including gathering historical information, providing analysis & quality control.

Helps the unit, including faculty, research and analyze funding challenges and opportunities and presents possible options with LA.

3.

Risk Manager: Implements/maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements.

Takes corrective action in order to protect Yale's assets, resources, information and reputation.

Identifies, communicates, & addresses issues/concerns in a timely and appropriate manner.

Ensures all faculty and staff are knowledgeable of the regulations, policies, procedures & Yale requirements as they pertain to their scope of activity.

Escalates issues to the LA as appropriate.

4.

University Citizen: Connects the unit and University through communication, alignment of priorities, implementation of initiatives, and active engagement in University administrative priorities.

Engages in initiatives generated by the LA and the University.

Represents unit needs, challenges, and opportunities at the LA and/or University level.

Creates opportunities to enhance the image & value of the unit.

Shares knowledge & best practices with others.

5.

Talent Manager and Developer: Utilizes effective practices for attracting, retaining, and developing high quality Business Office talent and other unit non-faculty personnel as assigned.

Works with HR partners to participate in selection, performance management and career development processes, as well as to address employee relations issues in line with University guidelines and contractual agreements.

Partners with the LA in the assessment of current unit non-faculty personnel and future talent needs.

Makes recommendations for the movement of administrative talent and the development of Business Operations staff.

Cultivates a diversity of backgrounds and perspectives in the unit.

6.

Strategic Resource: Partners with the LA (and, when appropriate, with the Dean/Director/Chair) to shape the unit's administrative and operational priorities and support strategic planning process.

Translates unit strategy into actions.

Recommends resources needed to achieve short- and long-term goals; identifies any factors that may impact the unit's ability to successfully meet its mission and goals.

Assesses level of financial and non-financial resources available to achieve the unit's goals, e.g., funding, space, technology, staff capabilities and capacity.

Recognizes and raises potential issues, ideas and solutions to LA.

7.

May perform other duties as assigned.

Required Education and Experience Minimum of a Bachelor's Degree and five years of related work experience including demonstrated leadership, project management and/or supervisory experience; or an equivalent combination of education and experience.

Job Posting Date 09/23/2025 Job Category Manager Bargaining Unit NON Compensation Grade Administration & Operations Compensation Grade Profile Manager; Program Leader (M6) Time Type Full time Duration Type Staff Work Model Hybrid Location 464 Congress Avenue, New Haven, Connecticut Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.

All offers are contingent upon the successful completion of the background check.

For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements Certain positions have associated health requirements based on specific job responsibilities.

These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position.

Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives.

In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.