Purchasing Specialist

Job Description

Salary:

Job title:Purchasing Specialist

Reports to:OperationsManager

MIS Solutions, Inc. is a high-growth, entrepreneurial, information technology (IT) service firm offering unparalleled opportunities to advance your career. Join our team of friendly, high-energy professionals who love what they do! CRN Magazine has recognized MIS Solutions as one of the top 150 fastest growing Managed Service Providers in the United States.

Job purpose

We are seeking a Purchasing Specialist who will be responsible for full-lifecycle of quoting, sourcing, purchasing and maintaining license information for client products.

Duties and responsibilities

Prepare all client quotes using our quoting system

Maintain and update quoting System when applicable

Maintain Client License information using our PSA

Serve as the expert on MIS licensing stack

Create and Process purchase orders for products through our PSA

Work with resellers to maintain viable relationships

Perform the RMA process to procure replacement products from manufacturers and vendors or refund

Perform product research and solutions for customers

Credit Card reporting

Coordinate with accounting on all customer orders and renewals, billable, not billable, invoices and payments

Return defective equipment from manufacturers and vendors for replacement or new purchase

Research the market for the highest quality products at the lowest possible price

Prepare reports regarding product costs

Assist the receiving Clerks with their duties and responsibilities as needed

Understand the Sales Order process to prepare for receiving products processed through the purchasing process

Document internal processes and procedures related to duties and responsibilities

Understand process in ConnectWise by completing assigned training materials and blueprints on the ConnectWise University

Enter work as activities or service tickets in ConnectWise

Requirements

1-3 years of procurement or related experience

IT Hardware/Software product knowledge

Licensing

Inventory optimization

Product Research

Strong organizational and customer service skills

Proficient in general office applications

Excellent interpersonal skills: such as telephony skills, communication skills and customer care

Ability to multi-task and adapt to changes quickly

Document internal processes and procedures related to duties and responsibilities

Understand process in ConnectWise by completing assigned training materials and blueprints on the ConnectWise University

Minimum Qualifications

Ability to maintain accuracy when processing purchase orders, reviewing invoices, and tracking deliveries

Strong time management and prioritization skills to handle multiple requests, vendors, and deadlines efficiently

Clear and professional verbal and written communication with vendors, internal teams, and stakeholders

Aptitude for identifying purchasing issues (e.g., pricing discrepancies, backorders) and resolving them quickly

Working conditions

The Purchasing Specialist position usually works regular business hours but may be required to work additional hours to meet requirements. This position generally works in an office setting environment

Full-time