Executive, Engineering Payment & Invoice Coordination

Job Type: 1 year fixed term contract

Job Purpose

To support the Engineering team by managing the repair, overhaul, calibration, and exchange of aircraft and commercial items. The role ensures timely coordination with vendors, accurate documentation, cost-effective logistics, and compliance with internal and regulatory requirements to maintain aircraft readiness and safety standards.

Key Responsibilities

1. Repair & Overhaul Coordination

Manage requests for quotations, prepare purchase requisitions, and issue repair, overhaul, calibration, and exchange orders for aircraft and commercial items.

Liaise with vendors and agencies to ensure timely turnaround and quality service for repaired items.

Review vendor quotations, prepare evaluations, and recommend repair sources for approval.

2. Logistics & Shipment

Organize the shipment of spares to approved vendors, ensuring cost-effectiveness, efficiency, and compliance with customs/regulatory requirements.

Coordinate the clearance of incoming and outgoing engineering items with relevant authorities.

3. Documentation & Compliance

Maintain up-to-date documentation including vendor quotations, supplier evaluations, approved purchase requisitions, repair orders, and strip reports.

Ensure all orders are properly closed out and filed for audit and reporting purposes.

Adhere to internal SOPs, finance policies, and aviation safety standards.

4. Vendor & Internal Liaison

Act as the main point of contact between Engineering, Technical Services, Procurement, and vendors for repair activities.

Consult with the Technical Services Department for special inspections or investigations on items removed for non-standard reasons (e.g., defect findings).

5. Reporting & Analysis

Produce regular reports on repair status, vendor performance, and cost tracking for management review.

Share strip reports with Technical Services for further analysis and improvement recommendations.

6. Continuous Improvement

Support initiatives to streamline the repair management process, enhance system workflows, and improve vendor performance tracking.

Provide input on potential cost-saving measures and process efficiency improvements.

7. Air France Coordination (Specific Requirement)

Prepare and manage the pickup or return of loan or exchange parts for Air France.

Monitor, track, and report on the movement of Air France-related materials, including exchange reports for management review.

Education & Qualifications

Bachelor’s Degree in Engineering, Administration, or related field OR Diploma with relevant working experience.

Fresh graduates are encouraged to apply.

2–3 years of experience in Engineering, Materials, Logistics, or related fields will be an added advantage.

Strong communication, organizational, and vendor management skills.

Proficiency in MS Office; familiarity with engineering systems (AMOS, Oracle, or equivalent) is a plus.

JR0032280