Invoicing Engineer

Reporting structure

Reports To

Head of Invoicing

Direct Reports

Nil

Job Summary and Purpose

Execute a set invoicing strategy as aligned to the Business Plan and Revenue forecast through invoicing processes in a timely and effective manner in keeping with the Company’s business objectives.

Accountabilities

2. Allocate costs in alignment with the established work breakdown structure (WBS) through detailed mapping and assignment of expenses to corresponding tasks and subtasks within SAP, including managing man-hours, material budgets, subcontractor budgets, chargeable cost budgets, and release budget releases to production as necessary.

3. Distribute allocated man-hours for each WBS element to relevant sections, collaborating with production engineers and the Project Manager as necessary.

4. Maintain a comprehensive understanding of business objectives and KPIs as defined periodically while ensuring fulfillment of all billing requirements.

5. Participate in VSCC meetings onboard and scope review meetings where applicable, providing feedback and action plans as required.

6. Conduct regular inspections of ongoing work on vessels and within workshops to identify and document any changes in scope.

7. Plan and monitor all commercial activities related to vessels once they are present in the yard.

8. Track actual costs against budgets, inform the Project Manager of variances or overruns, and work with relevant section engineers to address cost issues and implement control measures for improved profitability.

9. Regularly update and review project profitability with the Head of Invoicing.

10. Prepare quotations for additional work and periodically submit budget updates to the Owner's Representative.

11. Review and control the collection of all documentation and related data necessary to ensure the seamless preparation of draft invoices.

12. Review the draft invoices and cost summaries with the Head of Invoicing, including making necessary amendments as required before submission to clients.

13. Negotiates the draft invoices with clients and settles the final invoice in consultation with the Head of Invoicing.

14. Prepare settlement agreements and get them duly signed.

15. Prepare and submit the final invoices to clients and follow up on the payments as per the agreed payment terms.

16. Compiles and maintains the billing file in an organized manner.

17. Provide project-related data to Head of Invoicing and assist him in maintaining the same.

18. Prioritizes personal and colleague wellbeing, upholding a safe and healthy work environment. Adheres strictly to all health and safety protocols, actively participates in wellbeing and wellness programs, and promptly reports any concerns to foster a culture of best practice.

19. Undertakes additional duties as assigned by the Commercial Manager (Invoicing), Head of Invoicing and by the management, including but not limited to generating reports and compiling statistics.

Competencies

Achievement Oriented

Collaboration & Teamwork

Customer Centricity

Drive Vision

Empower & Nurture Talent

Interactive Communication

Solution Oriented

Qualifications, Experience and Job Skills

Qualifications:

• A Degree or Diploma in Naval Architecture, Marine Engineering, Mechanical Engineering, Certificate of Competency (Marine Engineer Officer) Class 1 (Motor Ship) or its equivalent.

Experience:

• At least 3 continuous years of relevant working experience in a reputed shipyard.