Accounting/Purchasing Coordinator (MUNIS system)

Thank you for considering employment in the Georgetown Public Schools.

Our mission is dedicated to educating all students to their fullest potential so that they may become responsible, tolerant, and successful individuals.

There is an open position in the Georgetown Public Schools.

POSITION: Accounting/Purchasing Coordinator LOCATION: Central Office SUPERVISOR: Business Director ANNUAL SALARY: Negotiable, employee contract START DATE: immediately WORK YEAR: 260 days TIME OFF: 5 weeks vacation, 16 sick days, 3 personal days Budget Responsibilities • Maintains records of all School Committee approved transfers.

• Assists project budget expenditures and revenues • Assists in tracking cost centers that create substantial budget variances.

• Informs administrators and cost center managers when requests are made that exceed available budget balance.

• Serves as a budget development and administration resource Purchasing Responsibilities: • Maintain records of vendor and product performance • Maintain proper documentation as required by Chapter 30B and other local, state, and federal regulations • Disseminate Contract/Vendor list to those authorized to purchase upon contract award • Assists facilitate efficient and effective relationships with vendors and service providers.

• Serve as budget and accounting district resource • Oversee repair/maintenance of Superintendent's office equipment • Purchase supplies and service for Superintendent's office • Ensure all staff understand purchasing procedure and provide a written procedure for them to follow • Assist administrators, staff with purchasing questions, vendor problems, and other resolutions Purchase Orders, Vouchers & Warrant Responsibilities • Validates compliance with Chapter 30B • Validates vendor, proper account code and account funds and disseminate purchase order once all signatures have been obtained • Maintain file system and encumber funds pending receipt of invoice and acknowledgement of receipt of goods by purchaser • Maintain on-line vendor file • Prepare vouchers and warrants Grant Responsibilities: • Maintain record of state, federal and private grant awards • Create new grant account numbers, general ledger offsets, and expense and payroll accounts • Assists with purchase of grant funds making sure they fall within the written grant specifications • Process all grant purchase orders and verify that grant administrator has signed off on all purchases • Communicates to grant administrator informed as to current balances and encumbrances • Process request for payment reports with grant funding source • Maintain an up to date file on all grants including all expenditures, purchases and amendments • Assist administrators, staff with grant questions, vendor problems, and other resolutions Accounting Responsibilities: • Creates and maintains chart of accounts, expense and payroll • Oversee balances of general accounts, special programs, etc.

• Prepare, record and maintain records for all journal entries • Prepare, record and maintain records for line item transfers • Assists with the preparation and disseminate monthly expenditure reports to Principals, and others upon request • Reconcile fund balances with Treasurer/Town Accountant regularly • Assist in financial record keeping in accordance with district, state, and federal policies and requirements • Assist administrators, staff with accounting questions Other Responsibilities: • Assist administrators, staff with accounting, grant, and purchasing questions, vendor problems, and other resolutions • Other tasks and duties as required by the Superintendent or Director of Finance & Operations • Oversee Student Activity bookkeeper Qualifications: - Experience working with MUNIS - municipal/school general ledger software packages, a MUST - Associates Degree required, Bachelor's Degree preferred - Five years of bookkeeping experience, at least three of which is in a public school district setting.

- MCPPO Public Contracting Overview Seminar or equivalent experience - Advanced experience with Microsoft Excel, experience with all other Microsoft Office applications