Dentistry Program Coordinator

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Job Title:

Dentistry Program Coordinator

Department:

Dentistry Academic Affairs and Student Affairs

The Ohio State University’s College of Dentistry seeks a Dentistry Program Coordinator to play a pivotal role in managing and overseeing all aspects of student education records, course scheduling, and curriculum coordination. This position requires a highly organized and autonomous professional who can implement policies and procedures, manage student and enrollment records, and coordinate with various departments. The Program Coordinator is responsible for ensuring the accuracy and integrity of student records, facilitating curricular changes, and supporting graduation and commencement activities. Additionally, this position serves as a liaison between the College of Dentistry, and other Health Science colleges and university offices, providing technical and strategic support to address scheduling and curricular discrepancies.

Responsibilities:

Curriculum and Exam Coordination

Coordinates and updates all new courses and academic programs approved by the Dentistry’s curriculum committee.

Maintains accuracy for the course catalog by removing dormant courses and updating prerequisites and course descriptions.

Independently creates and manages the course and final exam schedule for the college.

Coordinates rooms and times for exam accommodations.

Initiates curricular changes via the university's curricular approval system.

Manages student registration and degree audits, including monitoring elective fulfillment and the graduation process.

Serves as the main liaison to the Student Life Disability Services Office related to exam accommodation needs.

Serves as the main liaison between Dentistry and the Registrar’s office for all course scheduling and approvals.

Routes and tracks approval workflow of courses, degree programs, and course catalog.

Provides technical and strategic recommendations to address and resolve scheduling or curricular discrepancies.

Student Records, Enrollment and Licensure

Implements policies and procedures for student education record management.

Oversees student and enrollment records for the college in the Student Information System (SIS).

Analyzes activities, operations, workflows, and problems related to student records and enrollment.

Develops and implements enhancements to better serve Dentistry students and ensure regulatory requirements are upheld.

Submits licensure documentation to the Ohio Board or other state boards as needed.

Provides procedural guidance to students with course registration, graduation, and enrollment/degree completion verification letters.

Administrative and Liaison Duties

Provides administrative support to curriculum and Interprofessional education committee meetings.

Coordinates planning and execution of all curricular and interprofessional events with individual faculty and programs, including graduation and precommencement.

Oversees commencement activities for the college, including diploma proofing and assisting with commencement line-up.

Attends weekly staff meetings and serves as the backup person for all Academic Affairs needs.

Serves on college committees such as the DDS Curriculum Committee and the Academic Progress Committee.

Acts as a liaison to the University Registrar and Office of Commencement and Special Events.

Collaborates with other health science colleges for data sharing, common activities, and policies focused on students and curriculum.

Uses university platforms to generate and analyze enrollment, grade, or other student data as requested.

Work Schedule: Monday - Friday, 7:30am - 4:30pm, on-site

The targeted hiring pay range for this position is $51,500.00 - $67,250.00 and will be based on the candidate's experience and education.

This position requires successful completion of a background check and alcohol and drug screening.

Education and Experience Qualifications:

Required: Bachelor's degree in a related field and 4 years of experience in academic administration or registrar services. Strong organizational and communication skills. Proficiency in student information systems (SIS) and university platforms such as SQL Server Reporting Service (SSRS) or Operational Data Store (ODS). Ability to work autonomously and manage multiple responsibilities. Knowledge of university, state, and federal rules and regulations related to student registration and records. Experience in data analysis and reporting. Excellent problem-solving skills and attention to detail.

Preferred: Master's degree.

Additional Information:

Location:

Postle Hall (0024)

Position Type:

Regular

Scheduled Hours:

40

Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.

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