Secretary 7-9, Executive Secretary - - Ogemaw/Roscommon County
Description:
The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan.
This position will be filled at the highest level the selected candidate qualifies:
Secretary 7-8
Duties in this position include but are not limited to: being aware of and having knowledge of the Director’s viewpoint in
relation to sensitive and difficult situations and issues. Preparing and editing routine correspondence and reports; and
taking meeting minutes. Assembles information from files, documents, newspapers, and other available resources for
use by the Director, office staff, and others.
Position Description
Secretary 9
This is the advanced level assisting the County Director in the management of day-to-day activities. This involves coordinating county assignments and compiling information for response when meeting specific department deadlines. The person who holds this position must be aware and have knowledge of the Director’s viewpoint in relation to sensitive and difficult situations and issues. Schedules Director’s calendar of activities by making commitments for meetings and conferences. Prepares and edits reports, routine correspondence and reports, and prepares minutes of meetings. Assembles and summarizes information from files, documents, newspapers and other available resources for use by the Director, staff, and others. Gathers data for surveys or prepares research on special subjects or projects.
Position Description
Executive Secretary E10
Assist the County Director in the management of day-to-day activities. This involves coordinating county assignments
and compiling information for response when meeting specific department deadlines. The person who holds this
position must be aware and have knowledge of the Director’s viewpoint in relation to sensitive and difficult situations
and issues. Schedules Director’s calendar of activities by making commitments for meetings and conferences. Prepares
and edits reports, routine correspondence and reports, and prepares minutes of meetings. Assembles and summarizes
information from files, documents, newspapers and other available resources for use by the Director, staff, and others.
Gathers data for surveys or prepares research on special subjects or projects.
Position Description
Executive Secretary 11
This position reports to the county director of the dual configuration of Ogemaw and Roscommon counties and serves as the first-line supervisor to the administrative support staff in the counties. This position will be responsible for managing and maintaining the Director’s schedule; interacts with top state administrators, high-level executives, staff, and the general public. In addition, this position will be responsible for assisting (as needed) with such office activities as; reception, data coding and processing, communication, filing, reproduction, typing, and some accounting tasks. It will also be responsible for the provision of technology related duties such as voicemail administration, Bridges security coordination, coordination of computer program access/profiling for staff, and troubleshooting minor computer problems or problems with other office equipment. Responsible for managing building and lease issues. Personnel including all tasks related to hiring new personnel; provide orientation to employees; maintaining injury/incident files, and prepare and submit reports as needed; assist employees with questions/problems with timekeeping, etc.
Position Description
Secretary 7-9 - Job Specification
Executive Secretary - Job Specification
To be considered for this position you must:
apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
relevant experience and/or education referred to in supplemental questions must be documented in resume, transcript and/or application to allow for accurate screening.
attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
attach a cover letter.
if applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions
Required Education and Experience
Secretary 7-9:
Education
Educational level typically acquired through completion of high school.
Experience
Secretary 7
Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.
Secretary E8
Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.
Secretary 9
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
OR
Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.
Executive Secretary E10:
Education
Educational level typically acquired through completion of high school.
Experience
Five years of office experience involving administrative support practices, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.
Executive Secretary 11
Education
Educational level typically acquired through completion of high school.
Experience
Six years of office experience involving administrative support practices, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10.
Additional Requirements and Information
The physical location of this position is Ogemaw or Roscommon MDHHS. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered.Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.
Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:
A secure work location that allows privacy and prevents distractions.
A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
Suitable lighting, furniture, and utilities.
Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.
The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.Departments reserve the right to close postings prior to the closing date based on the volume of applications received.
For information about this specific position, please email Joleen Peck at .
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The physical location of this position is Grand Traverse County. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered.
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.