Athletic Program Coordinator

Job Description

JOB SUMMARY:

The purpose of this position is to provide administrative and operational support for the programs of the Recreational Division. Duties include, but are not limited to: assisting with seasonal sports programs, coordinating tennis and pickleball activities, managing field and facility reservations (including soccer and multisport fields), assisting the Athletics Supervisor with registration needs and records, maintaining field conditions when needed, managing uniform and equipment inventory, maintaining scorebooks, monitoring games, answering phone calls, promoting seasonal programs, providing customer service to parents, coaches, and players, and performing other responsibilities as assigned by the Recreation Superintendent.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Assist with coordinating seasonal sports activities, including handling registration documents, forms, ordering and distributing uniforms.

Coordinate tennis and pickleball programs and court usage schedules in collaboration with internal staff and community partners.

Enter and manage reservations for soccer and multisport field rentals; communicate schedules and conflicts as needed with renters and facility staff.

Assist supervisors to ensure that facilities, uniforms, forms, fees, and schedules are reserved, ordered, collected, and maintained properly.

Maintain ballfields and facilities, including field preparation and light maintenance when needed.

Perform game duties such as monitoring games, keeping scorebooks, and entering game results.

Assist supervisors with inventory of equipment, uniforms, scorebooks, etc.

Assist with administrative duties including answering phones, directing calls, taking/distributing messages, light recordkeeping, and preparing documents and forms.

Supervise facilities during evening and weekend athletic events.

Attend meetings with coaches, parents, renters, and staff.

Provide excellent customer service to coaches, parents, players, renters, and staff.

Promote seasonal athletic events and recreational opportunities using signs, banners, and flyers.

Develop and maintain strong working relationships with sponsors, school officials, rental groups, and Parks staff.

Assist with special event operations and coordination when needed.

Maintain regular and predictable attendance.

Perform other duties as assigned by the Athletics Supervisor, Recreation Superintendent, and/or Parks Director.

MATERIALS AND EQUIPMENT USED:

Personal Computer Telephone Copier/Scanner

Various sports equipment Light maintenance equipment Field equipment

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

Bachelor's Degree in Recreation preferred.

One to three years of experience in organized recreational programming and administrative assistance.

Any equivalent combination of education, experience, training, or skills which meets the minimum requirements.

Licenses and Certifications:

Valid Class I Driver's License and a satisfactory Motor Vehicle Record (MVR).

Certified Youth Sports Administrator credential preferred.

C.P.R /AED Certification

Knowledge, Skills and Abilities:

Knowledge of basic office or administrative skills such as filing, telephone skills, and recordkeeping.

Knowledge of field preparations, lining fields, etc.

Knowledge of sports game requirements such as scorekeeping, rules, and regulations of various sports.

Ability to keep score, and maintain scorebooks.

Ability to collect and handle money.

Skilled with light maintenance equipment such as needed to line ballfields, and basic cleaning and maintenance of field facilities and buildings.

Ability to provided excellence customer service and communicate effectively with coaches, parents, players of all ages, and Parks staff.

ADA Minimum Qualifications:

Physical Ability: Essential functions continuously require the ability to move about by walking; maintain body equilibrium to prevent failing when walking, standing, crouching or navigating narrow, slippery or erratically moving surfaces; repetitively use hands/arms/legs; and move/transport items weighing up to 25lbs. Incumbents must continuously be able to think analytically; concentrate on tasks; remember names and other details; and examine/observe details. Additionally, essential functions continuously require the ability to operate equipment; and stay organized.

Essential functions frequently require the ability to bend body downward and forward by bending spine and legs, twisting at the waist, hips or knees; reach overhead; push or pull items; and move/transport items weighing between 26lbs and 50lbs. Incumbents must frequently be able to make decisions and adjust to change. Additionally essential functions frequently require the ability to be on-call; work irregular hours (nights/weekends); maintain stamina during workday; and meet deadlines.

Essential functions occasionally require the ability to remain in a stationary position (sitting or standing); move oneself by crawling on hands and knees; ascend and descend ladders, stairs, and ramps; position oneself by crouching or kneeling; and move transport items from 51lbs to over 100lbs. Incumbents must occasionally be able to handle stress and emotions; and discriminate colors. Additionally essential functions occasionally require the ability to attend work related meetings; direct others; handle confidential information; use a keyboard or type; and use math/calculations.

Sensory Ability: Essential Functions require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use tools and equipment.

Environmental Factors: Essential functions are continuously performed with exposure to adverse environmental conditions, including inclement weather; extreme hot or cold temperatures; risk of bodily harm from hazards including sharp objects and tools, heavy machinery, and other hazards including traffic; dirty soil/mud; extreme dry environments; fumes, gasses, odors, dust, grease and oil; and wet slippery floors/surfaces

Essential functions are frequently performed with exposure to risk of bodily harm from falling from high or exposed places, and falling objects, biological and chemical hazards; moving mechanical parts; extreme noise; hot temperature devices including burners and hot machine parts; and extreme vibration. Incumbents frequently work alone or with others.

Essential functions are occasionally performed with exposure to risk of bodily harm from electrical hazards; working in constricted spaces; hot temperature devices such as flame torches.

Incumbents regularly must be able to work around equipment/machinery; drive county vehicles and other equipment; and walk on uneven ground.

This class specification should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this specification.

Full-time