Accounts Payable Administrator

Job Description

Description:

The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market.

Since our founding in 1982, our growth has been fueled by the pride and craftsmanship of our team, supported by exceptional project management and industry-leading expertise. As a 100% employee-owned company, we are deeply committed to the success of our team. This sense of ownership is reflected in the professionalism, integrity, and dedication we bring to every project — and in the positive impact we strive to make in the communities we serve.

We are actively seeking qualified candidates for the Accounts Payable Administrator position to join our award-winning team.

Great Reasons to Join:

9x Employee Voted Top Work Place

Highly Competitive Wage

Excellent Benefits Package (Health/Vision/Dental/Life/STD/LTD/Accident and Critical Illness)

$15k Company Paid Life Insurance

401(k)

Employee Stock Ownership Plan (We are 100% employee owned)

Training and Support

Vacation and Paid Holidays

Advancement Opportunities

Paid Apprenticeship

Standard Work Schedule:

Monday - Thursday 7:30am - 4:00pm and Friday 7:00am-3:30pm. MUST be willing to be flexible as jobs may change.

Position Summary:

The Accounts Payable Admin will be a valued member of the team as they play a key role within the accounting department, performing a variety of tasks from entering invoices to answering vendor inquiries.

Position Responsibilities:

Enter invoices into the accounting system (Timberline/Sage).

Match invoices to purchase orders.

Review all invoices for appropriate documentation.

Obtain approval for payments, generate AP & refund checks, and obtain necessary signatures.

Charge expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.

Pay vendors by monitoring discount opportunities; verify federal ID numbers; schedule and prepare checks, contract, invoice or payment discrepancies and documentation, ensure credit is received for outstanding memos.

Verify vendor accounts by reconciling monthly statements and related transactions.

Maintain historical records; organize and file documents.

Maintain all AP reports, spreadsheets, and corporate AP files.

Files paid/unpaid invoices and statements.

Protect organization's value by keeping information confidential.

Answer all vendor inquiries and maintain positive vendor relationships.

Function as liaison between corporate and branch locations regarding accounts payable.

Accomplish accounting and organization mission by completing related duties as needed.

Assists in the completion of special projects as warranted.

Additional duties as needed.

Qualifications:

Required: High school diploma or GED.

Required: Minimum 1 year of administrative experience in an office setting.

Required: Previous experience and a working knowledge of Microsoft Word, Excel, and Outlook.

Required: Must have excellent communication skills, be professional, personable, and mature.

Preferred: Experience with Timberline and Sage a plus.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 25 pounds at times.

Benefits and Compensation

We provide a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned.

Must be able to pass a pre-employment drug screen and background check.

EEO Statement:

We are proud to be an Equal Opportunity Employer and will provide employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws and prohibit discrimination and/or harassment of any kind.Requirements:

Full-time