Accounting Clerk - Payables

The Accounting Clerk is responsible for making and receiving phone calls, assisting with inter-departmental account research, routing invoices for approval, recording and maintaining factory receivables reports, entering invoices into system, making and recording payments to vendors, processing payables in a timely fashion, reporting to Accounts Payable Lead weekly payments summary, and other support roles for the accounting team as needed.

Essential Duties and Responsibilities

Records vendor Payments (International Wire, Credit Cards, ACH, Checks).

Resolve vendor inquiries for balances due or owed.

High volume of data entry and invoice processing

Assists special projects, as necessary.

Make and receive calls to vendors and customers as needed.

Review accounts for open balances and take appropriate actions to resolve balances.

Route invoices for approval and submit approved invoices for processing.

Key approved invoices to payables systems.

Compile monthly expense reports ensuring all supporting documents are received.

Track receivables and payables on factory and intercompany reports.

Work with finance team during month end close to ensure timely closing.

Regular and timely attendance in the office is an essential function of this position.

Acts with strong ethical integrity in all situations, upholding the company's Mission, Vision, and Value Statements

Other duties as assigned.

Skills and Competencies

Expert in Excel, Intermediate knowledge of Word and other MS Office products.

Strong attention to detail including handling confidential information and uses exceptional organizational and time management skills.

Team and results oriented with the ability to meet tight deadlines.

Knowledge to include: Financial acumen of approved accounting methods, and Ethical business practices

Ability to communicate effectively, both written and oral.

Excellent problem solving and customer service skills.

Initiative and team player.

Capable of working in high stress environment.

Ability to calculate basic mathematical computations.

Education and Qualifications

Two-year degree in Accounting or equivalent combination of education and experience

General Ledger accounting experience

Physical/Mental Requirements

The person in this position frequently communicates with internal and external customers and must be able to exchange accurate information in a clear manner

Required to have close visual acuity to perform computer tasks and operate other office machinery

Able to remain in a stationary position (seated) 70% of the day and occasionally reach, bend and move inside the office to access files and product.

Ability to move 10-20 lbs occasionally throughout day

Adapt to moderate noise (Example: collaborative team environment, office with computers, printing and light traffic).

Able to hear a telephone ring

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.