Assistant Analyst

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Projects & Engineering

Manage the purchasing process for the respective portfolio in line with the company policies and practices to ensure availability of the requested materials and services to support the company’s business, operations, and projects.

Job Specific Accountabilities (Part 1)

Purchasing Request Handling

Receive the purchasing requests (PRs) from the authorized end users or inventory control, ensuring clear requests with quantities, specifications, and conditions.

Interact with end users to ensure proper understanding of their requirements and accurate descriptions for purchase requisitions.

Categorize and analyze received requests according to procurement strategies such as category management, local purchases, projects, etc.

Review stock levels with inventory control or end users to ensure availability without duplicates or delays.

Issue purchase orders aligned with request types and procurement procedures to selected vendors or suppliers.

Sourcing & Vendor Management

Identify new local and international suppliers and vendors for the portfolio and update the commercial directory.

Communicate procurement processes to suppliers and vendors, including prequalification, tendering, and financial terms.

Implement sourcing strategies in line with company policies, business plans, and objectives.

Evaluate and monitor supplier performance, providing feedback to ensure comprehensive information about each supplier.

Update the commercial directory with supplier performance and supply list modifications.

Tendering

Conduct tendering processes as per company policies to identify the best supply sources, complying with legal requirements.

Prepare and recommend bidder lists.

Evaluate bids technically and commercially, aligning criteria with end users, finance, and legal teams.

Prepare documentation for procurement or tendering committees.

Negotiation & Purchases’ Fulfilment

Participate in techno-commercial negotiations to maximize value and quality.

Negotiate prices, Incoterms, and conditions; prepare award recommendations.

Secure financial documents such as Letters of Credit and performance guarantees before issuing purchase orders.

Issue purchase orders to vendors and coordinate with finance for payments.

Job Specific Accountabilities (Part 2)

Job Specific Accountabilities (Part 3)

Generic Accountabilities

Supervision

Plan, supervise, and coordinate activities to meet objectives.

Train staff to develop relevant skills.

Budgets

Assist in preparing and implementing departmental budgets.

Highlight variances for performance and cost control.

Policies, Systems, Processes & Procedures

Implement approved policies and procedures in line with standards.

Performance Management

Contribute to achieving performance objectives aligned with company frameworks.

Innovation and Continuous Improvement

Develop tools and techniques to improve processes.

Identify process improvements for efficiency.

Health, Safety, Environment (HSE) and Sustainability

Comply with HSE policies, procedures, and legislation, following international standards and company practices.

Reports

Provide inputs for section MIS and progress reports for management.

Additional Accountabilities

Internal & External Communications

Bachelor’s degree in Engineering, Management, or relevant discipline.

• 8+ years of experience, including at least 2 years in supply chain or purchasing roles.

• Knowledge of technical terminologies related to the portfolio.

• Analytical and mathematical skills.

Revenues/Budget: As per approved financial plan.

Direct Reports: As per organization chart.

Indirect Reports: As per organization chart.

Professional Certifications

CIPSA

Work Conditions & Environment

Physical Effort : Minimal

Work Environment : A/C environment, with occasional site visits in heat, humidity, and dust conditions.

Job Family / Sub Family: Commercial / Procurement #J-18808-Ljbffr