Financial and Administrative Officer

The Financial Administrative Officer (FAO) for the Art and Art History departments and the Art/Art History Administrative Unit reports to the department Chairs and has a dotted reporting line to the College's Assistant Dean & CFAO.

The FAO is responsible for providing management, coordination and oversight of the daily operations of the departments and the administrative unit including financial, human resources, academic support, contracts and grants, facilities management and other operational matters.

The Art/At History departments currently have 18 tenure track faculty, 35 other academic appointments (primarily Lecturers, Continuing Lecturers and Teaching Assistants) and 9 staff employees.

The departments offer undergraduate degree programs with approximately 300 undergraduate majors, two master's degree programs (M.A.

and M.F.A.) and a Ph.D program with approximately 30 graduate students and an operating budget of approximately $3 million.

Art History has an extensive Visual Resources Collection and Art has a variety of studio/laboratory spaces.

This position manages accountability, stewardship, and support functions to achieve departments and College of Humanities Arts & Social Sciences (CHASS) goals and objectives in meeting the mission of the University.

Please be advised that candidates may be required to take a skills assessment and provide work samples as part of the interview process.

The full salary range for the Financial Administrative Officer is $81,500 - $150,100 annually.

We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position.

Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time.

Federal, state, or local government directives may impose additional requirements.

Participates in the creation, maintenance and reporting of operational and budget processes, academic and/or staff FTE, finance, human resources and space planning.Participates in the development and monitoring of policies and procedures for departmental operations.Responsible for managing all business and support functions in the Art & Art History departments under the direction of the Chairs.

Participates in CHASS and UCR finance and/or administrative committees and meetings.

Provides leadership and mentoring for less experienced staff members within the department and the college.

Has full administrative responsibility for the departments including but not limited to records management, communications, facilities, academic support, and personnel.

Provides administrative leadership and professional input into the department's strategic planning process as advisor to the Chair and faculty.

Performs analyses and makes recommendations as needed or requested including scheduling of classes.

Interprets campus policies and procedures and develops departmental practices to implement them.

Requires knowledge of academic and non-academic policies and procedures, forms.

Oversees coordination of events.Under the general direction of the Art and Art History Department Chairs in collaboration with the CHASS CFAO, the FAO is responsible for providing leadership for and supervision of the department's financial operations (budgeting, account reconciliation, purchasing, travel reimbursement, financial planning, contract and grant administration, etc.) and all funds administered by the departments, assuring that departmental and extramural accounts are properly monitored, fiscal controls are in place, and timely reporting occurs.

Responsible for consulting with faculty and appropriate agencies to provide recommendations on all fiscal matters affecting the departments.

Establishes and monitors accountability structure and access.

Oversees account records, expenditures and balances, and advises departments of allocations and curtailments in expenditures as needed.

Oversees staff for departments expenditures in diverse University funds including General Funds, other state funds, extramural funds, course materials fees, sales and service fees, gifts and endowments, and foundation funds.

Supervises the year-end fiscal closing to balance all accounts in a timely manner.

Analyzes problems, needs, and trends to provide creative solutions to budget problems.

Prepares detailed spreadsheets, analyses and reports projecting departmental resources and expenses (i.e., academic and staff salaries, temporary academic funding, operating funds and expenses, and special project funds in short-term and long-term time frames). Acts as the liaison with the UCR Foundation.

Meets all CHASS, UCR, and government reporting requirements for related financial activities.Responsible for overseeing the administrative academic personnel activities working in collaboration with the CHASS Academic Personnel Office.

Participates as needed to ensure that departmental, College and UCR academic personnel requirements are met in a timely and effective manner.

Is aware of policies involving recruitment, appointment, merits and promotions, retention, Unit 18 policies for Lecturers, the ASE (Academic Student Employee) contract, and all policies contained in the Academic Personnel and Academic Senate manuals, and other local policies.

In collaboration with the College Analyst is aware of all academic personnel actions and the fiscal impact on the departments budget.

May advise academic employees regarding benefits, moving expenses, the mortgage origination program, and other personnel matters.Supervises the work of a department with responsibility for quality and quantity of work.Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations.Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the function.May manage systems and procedures to protect departmental assets.

Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy.Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.Demonstrated skills in employee supervision and HR administration.Interpersonal skills to effectively motivate others.Solid knowledge of common organization-specific and other computer application programs.Solid organizational and customer service skills to effectively manage multiple priorities.Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.Solid skills to quickly evaluate complex issues and identify resolution.Excellent oral and interpersonal communication skills.

Demonstrated ability to communicate and interact effectively with others in all types of situations.

Excellent judgment in identifying and resolving operational conflicts and concerns.Ability to develop policies and procedures to ensure accountability in all aspects of departmental administration.Extensive knowledge of University policies, procedures, and common practices.Excellent written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation, and grammar.Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines; and maintain strict confidentiality.Knowledge of employment laws, union contracts, and UC personnel policies.Extensive knowledge of and demonstrated experience with Microsoft Office and common desktop/web applications in relationship to on-line accounting, spreadsheets and database management systems.

Management experience in an academic environment.Knowledge of UC policies and procedures, with the ability to process all financial transactions on UCRFS and appropriate UCR feeder systems.

Knowledge ofArts facilities and equipment and Health and Safety in the Arts and related policies.

Knowledge of library or image database systems.

Knowledge ofArt and Art History program curriculum and courses.

Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines; and maintain strict confidentiality.

Interpersonal skills to effectively motivate others.

Extensive knowledge of University policies, procedures, and common practices.

Solid knowledge of common organization-specific and other computer application programs.

Solid skills to quickly evaluate complex issues and identify resolution.

Demonstrated skills in employee supervision and HR administration.

Extensive knowledge of and demonstrated experience with Microsoft Office and common desktop/web applications in relationship to on-line accounting, spreadsheets and database management systems.

Management experience in an academic environment.

Solid organizational and customer service skills to effectively manage multiple priorities.

Knowledge of employment laws, union contracts, and UC personnel policies.

Excellent written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation, and grammar.

Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy.

Ability to develop policies and procedures to ensure accountability in all aspects of departmental administration.

Excellent oral and interpersonal communication skills.

Demonstrated ability to communicate and interact effectively with others in all types of situations.

Excellent judgment in identifying and resolving operational conflicts and concerns.

Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.

Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.Knowledge of UC policies and procedures, with the ability to process all financial transactions on UCRFS and appropriate UCR feeder systems.

Knowledge ofArts facilities and equipment and Health and Safety in the Arts and related policies.

Knowledge of library or image database systems.

Knowledge ofArt and Art History program curriculum and courses.