Accounts Payable Associate II

SUMMARYThe Accounts Payable Associate (AP Associate) supports the activities of the Finance Department under the direction of the Accounting Services Manager. The AP Associate ensures that efficient, timely, and accurate processing and payment of vendor invoices under his or her control are carried out with the highest ethical and professional standards; and that all work is accomplished with quality and in accordance with EAA values, policies, and procedures.

ROLES AND RESPONSIBILITIES

Perform detailed and accurate matching of purchase order receipts to accounts payable invoices. Identify and address variances according to established procedures

Reconcile vendor statements and receiving reports

Process weekly import files for company credit card program

Audit expense reports for travel policy compliance, completing entries as needed

Develop working knowledge of the EAA accounting structure, including subsidiaries, natural accounts, and segment codes. Review all transaction account coding for accuracy.

Perform entry and updates to vendor master records

Enter non-PO invoices and check requests into accounting software

Communicate with vendors to resolve balances, credits, and invoice issues

Assist with weekly check runs and distribute checks as needed

Collaborate with Accounting Services Manager on expansion of ACH payment initiative.

Serve as an internal resource for questions regarding AP and accounting software. Provide additional training to staff on accounting software as required

Miscellaneous administrative tasks: mail, faxes, scanning, filing, etc.

Monitor shared department email inbox and address items as needed.

Assist in processing 1099s and other tax forms.

Assist with month and year-end closing.

Provide support to department during EAA AirVenture and related events.

Protect organization's value by keeping information confidential.

Follow all processes and procedures in accounts payable to maintain controls.

Embrace and support the EAA mission and perform safe practices in the workplace and aviation environment.

All other duties as assigned.

MINIMUM QUALIFICATIONS

Associate degree in accounting or equivalent combination of education and work experience

Minimum of three to five years Accounts Payable (including PO matching and reconciling variances), general accounting, and customer service experience

Ability to perform accurate high volume alpha and numeric data entry

Knowledge of accounting practices, techniques and terminology

Ability to organize files and effectively retrieve data

Excellent verbal and written communication skills.

Excellent interpersonal skills.

Excellent organizational skills and attention to detail.

Proficient with Microsoft Office Suite or related software.

PREFERRED QUALIFICATIONS

Aptify, Oracle NetSuite, or other related CRM experience a plus

Prior experience with inventory control systems, purchase orders and receiving

PHYSICAL REQUIREMENTS

Typical office setting. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Preparation for AirVenture or other events may require lifting up to 50 lbs occasionally, standing and walking for extended periods of time while bending, squatting, kneeling, twisting, and push and pull motions.

EEO STATEMENT

EAA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.