Executive Secretary

We are reputed organization looking for an experienced and professional Executive Secretary to directly assist our executive office.

The ideal candidate will play a crucial role in supporting the day-to-day activities, ensuring seamless coordination, efficient time management, and professional communication.

Key Responsibilities 1.

Executive Support: - Act as the primary point of contact between the executive and internal/external stakeholders.

- Manage the calendar, schedule appointments, and coordinate meetings.

- Prepare and review documents, reports, and presentations.

- Draft correspondence, emails, and memos on behalf of the organization in a professional and timely manner.

2.

Meeting & Event Management: - Plan and coordinate high-level meetings, ensuring agendas, materials, and participants are prepared in advance.

- Record and distribute minutes of meetings, highlighting action points and deadlines.

- Organize events, conferences, and travel arrangements, including visas, flights, and accommodations.

3.

Communication & Liaison: - Handle all incoming and outgoing communications, ensuring accuracy and professionalism.

- Build and maintain strong relationships with clients, partners, and stakeholders 4.

Administrative & Organizational Support: - Maintain and organize confidential files, records, and correspondence.

- Monitor and prioritize tasks, ensuring the executive office meets deadlines and objectives.

- Track projects and initiatives assigned, providing status updates regularly.

- Handle sensitive and confidential information with the utmost discretion.

- Maintain and update office records, files, and databases.

5.

Office Coordination: - Assist with managing office supplies and ensuring the office runs smoothly.

- Work closely with other departments to ensure seamless coordination of activities.

- Ensure compliance with company policies, standards, and protocols - Support the organization of office events, meetings, and workshops, Compliance and Confidentiality 6.

Clerical Duties: - Handle mail distribution and manage incoming/outgoing courier services.

- Operate office equipment such as printers, copiers, and scanners.

Requirements • Education: Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.

• Experience: Minimum of 5 years of experience as an Executive Secretary or in a similar senior administrative role.

• Languages: Good command of English language and ability to undertake self-correspondence.

Fluency of such language ( written and spoken) is mandatory.

Proficiency in professional communication and drafting in English.

• Technical Skills: Must be computer literate with advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Strong typing skills.

• Soft Skills: Exceptional organizational and time-management skills.

High level of professionalism and confidentiality.

Strong interpersonal and problem-solving abilities.

Ability to handle pressure and work in a fast-paced environment.

Must be prepared to work flexible hours including evenings and weekends.

Capacity to work under pressure A proactive and resourceful attitude with attention to detail.

Other duties as assigned by seniors Preferably to have driving license Non-smoker Please send your resume/CV