Receptionist / HR Assistant

Come Innovate Motion with Us

As a Receptionist, you will be an integral member of our Administration team, working closely with the HR department to support daily operations and create a welcoming, professional atmosphere for all visitors.

Your key responsibilities will include greeting guests and connecting them with their contacts within JE, preparing meeting rooms, managing incoming calls and mail, and handling various administrative duties.

Your role is vital in ensuring a positive first impression for guests and colleagues, as well as facilitating smooth internal coordination across departments.

Your responsibilities will be to:

Greeting and welcoming guests in a professional manner, providing relevant information and guidance

Managing incoming and outgoing mail and calls, including coordination of express deliveries

Handling keys and badges including return control and access management

Overseeing meeting room utilities and reservations to ensure smooth scheduling

Performing administrative tasks such as supporting HR during onboarding days, assisting with accounting-related duties, translating documents, participating in the organization of various internal events and ordering office supplies

Managing reservations for fleet pool vehicles and coordinating annual maintenance of company vehicles

Updating and styling the JE weekly menu in German, English, and French

Our requirements:

Completed Apprenticeship or commercial CFC

Proven experience as a receptionist or in administrative roles

Intermediate verbal and written communication skills in English, German and French (mandatory)

Excellent organizational and planning abilities, with a strong capacity for multitasking

Strong interpersonal skills and effective verbal and written communication

Proficiency in Microsoft Office

What we offer:

Be part of international and dynamic working environment. You will closely collaborate with HR team and contribute through event management and administration maintenance. We offer continuous learning and training opportunities and support self-development. This is a unique opportunity to be the face of our organization and contribute to a smooth and efficient workplace experience.

Come join our global, inclusive & diverse team

Our purpose is to improve the quality of life of everyone we touch through our innovative motion systems. We are a truly global team bound together by our shared values. Our culture is built on the diversity, knowledge, skills, creativity, and talents that each employee brings to the company. Our people are our company’s most valuable asset. We are committed to providing an inclusive, diverse and equitable workplace where employees of different backgrounds feel valued and respected, regardless of their age, gender, race, ethnicity or religious background. We are committed to inspiring our employees to grow, act with ownership and find fulfilment and meaning in the work they do.

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