Academic Administrator, School of Business and Social Sciences

Salary: $63,430.00 - $84,573.00 Annually

Location : Main Campus - Toms River, NJ

Job Type: Full-Time

Job Number: 202300963

Division: Academic Affairs

Department: School of Business & Social Sciences

Opening Date: 09/10/2025

Closing Date: 9/24/2025 11:59 PM Eastern

The Position

This position supports the efficient operations of the Academic Affairs Department and assists one or more Deans within the assigned Academic School while coordinating efforts with other Academic Schools such as e-Learning. This position schedules classes, helps develop and post faculty teaching assignments, handles payroll, prepares course descriptions, reviews faculty syllabi and related textbook selections and orders; provides limited assistance with program reviews and assessments of course learning outcomes. Under the direction of the School's Dean, handles initial student academic concerns and elevates more serious problems to the appropriate individual.

Classification: Non-Affiliated Administrator

Staff Duration: Full Time 12 months

What You Will Do

1. Provides oversight and assistance with class scheduling and handles related activities such as: Building drafts of on-campus and off-campus class schedules; monitoring and evaluating enrollment levels to determine if additional class sections are needed; monitoring the course cancellation policy; maintaining course and section information; tracking missing grades, final class rosters, and contracts; assisting with validating student degree audits; ensuring all book orders placed meet College policy, state, and federal guidelines;

2. Coordinates with designated Deans the selection, assignment and monitoring of faculty workload each term, which includes but is not limited to: developing and posting of traditional classroom and hybrid faculty assignments; insuring academic load assignments are in compliance with faculty contracts; preparing overload and adjunct payroll; and assisting with the hiring and selection of adjuncts by creating job postings and reviewing applicants

3. Assists the Dean of the School with the development of new courses and existing programs and the accurate publication of current course offerings, including but not limited to: overseeing the preparation of required documents for course and program approvals; validating and maintaining the accuracy of school information for the virtual catalog; overseeing the enforcement of the pre-requisite and co-requisite policy; verifying the submission of course syllabi each semester, and insuring the accuracy of course descriptions and learning objectives for all faculty syllabi

4. Prepares reports and provides limited assistance to the Dean or other designated parties with regard to General Education and course-level assessments of learning outcomes and program review; distributes and compiles materials for Writing Across the Curriculum/Writing Intensive courses

5. Supervises Academic Administrative Assistant(s) and other clerical workers

6. Researches and prepares reports to assist senior leaders during negotiations, contract enforcement, and grievance processing

7. Maintains open communication with all active professional educators; faculty and adjunct faculty; handles initial student concerns or complaints and elevates more serious issues to appropriate individual

8. Serves as liaison with IT regarding all system concerns including developing reports and streamlining operational processes

9. Participates on college committees, as assigned

10. Related projects and duties

The Successful Candidate Must Have

1. Bachelors Degree; however a Masters Degree may be substituted for two years of experience (total of 3 years of related work experience).

2. Five years administrative experience in an academic environment

3. Three years of supervisory or team leadership experience

4. Demonstrated ability to use Microsoft Office Suite and database systems such as Colleague, Banner, PeopleSoft or other like ERP software to create detailed documents, report, presentations, etc.; ability to deliver basic training on systems.

Even Better If You Have

1. One year of experience with Datatel, S25 and R25 or similar scheduling tools

Ocean County College offers the following benefits to full-time Non-Affiliated Administrators:

Personal Time Off:

OCC offers generous time off every fiscal year. Mid-year appointments will receive a prorated share of allotted time off.

Vacation: Twenty-five (25) Days

Sick: Thirteen (13) Days

Holidays: Fifteen (15) College Recognized Holidays

Pension Benefits:

Participation in the New Jersey State Pension System is a requirement of eligible employees. Depending on the position and NJ State review, the participating pension will be the Alternate Benefit Program (ABP), Public Employees Retirement System (PERS), or the Defined Contribution Plan (DCRP). For more information visit:

Health Benefits:

Medical: OCC offers its employees several health insurance options through the NJ State Health Benefit Program as a local education employer. Coverage is effective after a 2-month wait period. All employees are required to contribute to the cost of their health benefits under Chapter 78, P.L. 2011. To view the cost of contribution calculator, plan coverage, and more information visit:

Dental: The College offers dental insurance through Horizon Dental with three plan options. All single coverage levels are at no cost to the employee.

Flexible Spending Accounts:

Our generous flexible spending program allows you to deduct pre-tax dollars which can be used for co-pays, deductibles, dental, and dependent care.

Tuition Reimbursement/Waiver

OCC offers tuition reimbursement to accredited credit and certificate programs, as well as OCC credit tuition waiver and non-credit course reimbursement for employees and their eligible dependents.

Ocean County College is a Public Service Loan Forgiveness eligible employer. Go to: for more information.

Employee Assistance Program:

OCC offers all employees to take advantage of our Employee Assistance Program (EAP) for mental health support. This is a free and completely confidential service where EAP counselors provide assessment, support, and if needed referrals to additional services.