Sub Coordinator and Administrative Assistant to Assistant Principals

Job Title: Sub Coordinator and Administrative Assistant to Assistant Principals Reports To: Assistant Principals and Office Manager Pay Rate: $24.00/hour Application Deadline: September 29, 2025 Target Start Date: As soon as possible About the Role The Sub Coordinator and Administrative Assistant to Assistant Principals will provide the efficient and timely scheduling of qualified substitute teachers on a daily basis.

This role works closely with the Assistant Principals, all departments and Department Chairs, and other building staff, and students to meet the needs of students, staff, and the community.

As a Sub Coordinator, you will greet and orient substitutes daily, organize the substitute within the work day, maintain accurate absence, work schedule and pay records.

This role requires exceptional organizational skills, exercise initiative and independent judgment, and keep informed of procedures and requirements.

Qualifications * 2 years of experience in an educational setting, preferred * 2 years of experience as an administrative assistant, expected/preferred * Experience substitute scheduling and automated substitute systems (Red Rover preferred) * Strong technology skills, including standard Microsoft Office suite / Google Workspace * Possess outstanding organizational and time-management skills * Works independently and access supports as needed * Works with others in a positive manner * Possess common sense, problem-solving skills and reasoning ability to appropriately deal with complex situations as they arise * Actively builds and maintains relationships with colleagues that supports a cooperative work environment * Must handle and maintain the confidentiality of employee, student and other sensitive District information Essential Functions The criteria indicated below are intended to describe various types of work that may be performed.

The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position.

* Actively works independently and collaboratively to schedule substitute teachers daily to fill coverage for teacher absence * Works collaboratively to provide administrative support to the Assistant Principals * Uses Red Rover substitute scheduling software to schedule substitute teachers * Maintains a pool of qualified substitute teachers * Provides emergency support and solutions to complicated requests * Trains staff on following substitute processes and use Red Rover software * Actively communicates with departments and staff to provide excellent substitute coverage * Actively listen and consider how to improve the substitute employee process * Stay current in laws and guidelines concerning substitute teacher licensure and employment status * Monitor budget accounts and process P-card statements * Manage calendars and schedule meetings * Compiles data and creates reports as needed * Other duties as assigned A complete job description will be provided to candidates during the interview process.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.

Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.