Administrative Professional 3
Description:
Schedule: Full-time
The Ohio Attorney General's Office is currently seeking an experienced and professional individual for an Administrative Professional 3 position in the Constitutional Offices Section. The purpose of the Administrative Professional 3 is to perform complex administrative duties and assist the section in management of office functions. This position will work a hybrid in-person/remote schedule. There may be changes to this schedule based on training and operational needs. The headquarter location is at 30 E. Broad St Columbus, Ohio 43215. The duties for this position include, but are not limited to, the following:
-Performs non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, prepare correspondence &/or reports or to carry out other assignments)
-Responds to correspondence
-Reviews & summarizes fiscal &/or operational reports
-Represents supervisor at meetings or conferences with other agencies
-Researches & prepares data for budget inclusion
-Assists in writing budget justification
-Monitors spending & maintains fiscal records
-Communicates decisions, directives &/or assignments to appropriate staff
-Reviews & summarizes reports on operations activities
-Coordinates acquisition & maintenance of office machines & if assigned, acts as lead worker over lower-level administrative &/or office support staff.
-Manages business functions of the section; maintains fiscal and personnel records & prepares reports; purchases supplies & equipment & processes bills for payments; participates in budget preparation
-Interviews, trains & oversees workflow of clerical personnel.
-Performs secretarial tasks (e.g., prepares confidential correspondence &/or reports; maintains confidential files; maintains calendar &/or makes travel arrangements for supervisor; takes & transcribes dictation &/or minutes of meetings)
-Performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phone & screens calls; greets & directs visitors; maintains inventory of general office supplies & orders as needed; maintains files & retrieves information)
-Performs non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, prepare correspondence &/or reports or to carry out other assignments)
-Responds to correspondence
-Reviews & summarizes fiscal &/or operational reports
-Represents supervisor at meetings or conferences with other agencies
-Researches & prepares data for budget inclusion
-Assists in writing budget justification
-Monitors spending & maintains fiscal records
-Communicates decisions, directives &/or assignments to appropriate staff
Reviews & summarizes reports on operations activities
-Coordinates acquisition & maintenance of office machines & if assigned, acts as lead worker over lower-level administrative &/or office support staff.
-Manages business functions of the section; maintains fiscal and personnel records & prepares reports; purchases supplies & equipment & processes bills for payments; participates in budget preparation
-Interviews, trains & oversees workflow of clerical personnel.
-Performs secretarial tasks (e.g., prepares confidential correspondence &/or reports; maintains confidential files; maintains calendar &/or makes travel arrangements for supervisor; takes & transcribes dictation &/or minutes of meetings)
-Performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phone & screens calls; greets & directs visitors; maintains inventory of general office supplies & orders as needed; maintains files & retrieves information)
30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field; and typing skill of 60 words per minute.
-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field; and typing skill of 60 words per minute.
-Or 12 mos. exp. as Administrative Professional 2, 16872AG; and typing skill of 60 words per minute.
-Or equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills: Administrative Support/Services, Attention to Detail, Collaboration, Responsiveness, Verbal and Written Communication