Victim Services Shelter Administrative Support Specialist

Job Type

Full-time

Description

We know there is someone out there that will make an excellent addition to our team. Someone who gets along well with others, is thorough and efficient, can follow company procedures, is able to multi-task and has amazing customer service. Our clinic is a dynamic place to work, practice, and grow. We have 4 primary care health centers s and deliver integrated services including behavioral health, Pharmacy, Dental, specialty referrals, chronic disease management, health education, and much, much more. UNHS is hiring a Full-Time (FT) position for a Victim Services Shelter Administrative Support Specialist.

Locations: Utah Navajo Health System, Inc

Full-time Benefits include: PTO leave, Vacation hours, Holiday pay, Medical insurance, Life insurance, Retirement plan, Optional coverage for dental, short/long term disability, Wellness benefits

Wage depends on experience

Critical Tasks:

Advises the Shelter Manager and BH Director on rules, laws, grants and contract scope of work, and other policies that are essential for shelter functioning

Prepares necessary receipts, invoices, and other data for the UNHS financial department

Reviews advocate employees transactions in BILL/DIVY and ensure expenses are assigned to the correct budget and funding sources.

Prepares reports and presentatioins as requested by the State of Utah, New Mexico, the federal government and the Navajo Nation.

May attend various meeting as assigned to represent UNHS Victim Services (State, Community, Federal and Tribal)

Oversees the development, implementation, evaluation, and enhancement of UNHS' GIS shelter program and services, ensuring that the programs and services offered are consistent with community and participant needs.

Prepares reports as required by government, i.e. federal, state and tribal, or as requested by the BH Director.

Develop a work plan for GIS Shelter Services within UNHS' service area. Implement work plans for all victim service providers uniformly.

Ensure that all projects assigned are delivered on-time, within scope and within budget.

Assess problem situations to identify causes, gather and process relevant information, generate solutions, and make recommendations and/or resolve the problem.

Establish and maintain relationships with community based organizations and other UNHS departments including but not limited to Navajo Nation government officials and delegates.

Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.

Analyze service delivery data, financial reports and client feedback to guide strategic decisions.

Serve as liaison with government contractors, partners and other stakeholders on issues related to domestic violence integration and culturally responsive case management.

Ensure domestic violence program quality, compliance and accurate documentation and prepare and submit reports to UNHS leadership.

Prepare and write grant application, planning, monitoring of grant funding.

Complete yearly application to Office of Victim of Crimes-tribal set aside program.

Set up files to ensure that all project information is appropriately documented and secured.

Maintain an up to date direct service procedures manual and shelter policies with supervision form BH Director.

Perform all other duties as assigned.

Write up grant proposals, apply for and manage funds for the GIS Shelter Program. Grant management includes: budgets, invoices, monitor, reporting, etc.

Key Performance Indicators:

Establish periodic meetings with the BH Director to discuss project implementation, development and timelines for completion.

Create a system to monitor all data including but not limited to financial and demographic information.

Prepare a method to audit program initiatives and core competencies of the domestic violence program and shelter.

Coordinate and establish relationship with UNHS' primary grant writer and CFO to establish the required criteria to write grants and accept grant funding for budgetary purposes.

Coordinate the planning and scheduling of visits to the Navajo Nation's OPVP to provide information on UNHS' domestic violence program and initiatives.

Establish an early process to complete application to Office of Victim of Crimes at least 60 days in advance.

Must have sufficient knowledge and understanding of the Indian Child Protection and Family Violence Prevention Act.

Plan to attend regular domestic violence program meetings to plan, develop and implement necessary services and/or request funds for the Domestic Violence Program.

Requirements

Create a system that will document domestic violence program initiatives or core competencies.

Write a minimum of three grants each fiscal year for funding for domestic violence program services.

Schedule a quarterly meeting with the UNHS' board of directors to provide an update of the services and financial funding allotted to the domestic violence program. Attend the annual board of director retreat.

Receive a passing or satisfactory grade/rating on HRSA or Joint Commission audits when performed.

Routinely perform in house audits to ensure that GIS staff are performing at optimal level of their job duties and responsibilities.

Schedule a quarterly meeting with the CFO, Controller or finance team to ensure that program budgets are not being exceeded.

Experience, Training, and Qualifications needed to perform the job:

Bachelor's degree in criminal justice, social work, human relations, finance or closely related field;

Three (3) years of program coordination and/or supervisory experience. Grant writing experience - Preferred

Valid Driver's License (must meeting organization's insurability requirements)

Must successfully pass a criminal background check (federal). UNHS would not be able to achieve our goal of quality equitable healthcare for people living in southeastern Utah without our committed and competent staff. UNHS continually attracts the most devoted healthcare professionals and administrators this region has to offer.

As a Tribal Organization the Utah Navajo Health System, Inc. (UNHS) treats patients with high risk and underlying chronic medical conditions. Therefore, UNHS requires its employees to show proof of immunization prior to their employment with UNHS or during their employment. Below is a list of immunizations/vaccinations required to be employed or to continue employment with UNHS.

The immunizations/vaccinations include but not limited to following:

MMR (Measles Rubeola, Mumps, Rubella): Documentation of two MMR vaccines (OR) Documentation of MMR titers.

Complete Hepatitis B vaccine series (3 doses), documented proof of titers indicating immunity, or a declination that may be signed upon arrival.

Proof of up-to-date PPD skin testing, if previously negative (OR) Proof of positive PPD skin test with the most recent chest x-ray and treatment history.

Tetanus, diphtheria, and pertussis (Tdap).

Varicella titers, history of varicella or varicella immunization series.

Influenza vaccine for the current year.

COVID-19 vaccine

Any other vaccinations as requested. UNHS would not be able to achieve our goal of quality equitable healthcare for people living in southeastern Utah without our committed and competent staff. UNHS continually attracts the most devoted healthcare professionals and administrators this region has to offer. We are a NPEA and EEO compliant employer.