Faculty Services Specialist I

Position Information Position Number 008241 Position Title Faculty Services Specialist I - 008241 Division Academic Affairs Department 300000 - SRVP Academic Affairs Office Minimum Qualifications Bachelor's degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and one year of related experience.

An equivalent combination of education and experience may be considered.

Preferred Qualifications Experience in an academic administrative office is preferred.

Job Description Summary The University of South Alabama's Office of Academic Affairs is seeking to hire a Faculty Services Specialist I.

Interested candidates should apply to be considered.

Essential Functions These are the job duties required of the position.

Essential Functions * Responsible for the review of part-time faculty files for the division of Academic Affairs.

Provides support to the Faculty Affairs Specialist Il for faculty related hiring processes and tenure and promotion.

* Verifies part-time faculty credentials to include transcripts, background checks, biographical data form and CV for seven colleges/schools to ensure compliance with University policies and procedures.

* Determines if an exception is needed to meet part-time faculty qualification guidelines and requests appropriate paperwork from college/school.

* Notifies Director of problems/discrepancies arising from background check and takes appropriate action.

* Maintains part-time faculty records and ensures accuracy, completeness, and confidentiality.

* Prepares appointment letters for full-time faculty based on recommendations, which includes contract type (9/12 month.

one-year-only), salary rate (stipend if any). and years of credit toward tenure/promotion (if any). * Receives and prepares information to complete annual Faculty Evaluation Report to include compiling data by college, department, rank, gender and race.

* Prepares credentialing reports for the Director of Faculty Services and Graduate Studies to review to ensure continual SACS accreditation.

* Audits part-time faculty files for Institutional Effectiveness to ensure compliance with SACS accreditation and for upload into University software system.

* Updates faculty position openings on Academic Affairs website.

* Enters, reviews and maintains part-time faculty data in Banner to include granting access for faculty and academic advisors advising/posting grades.

* Manages the electronic tenure and promotion Academic Affair's calendar and ensures access is granted and removed for users in each of the nine colleges.

* Interprets and applies related University policies, procedures, principles and practices.

* Updates and maintains a part-time faculty roster to include entering new faculty and updating related information.

* Prepares correspondence/reports using a variety of software programs to include MS Office, Excel, Google Suite, and Adobe Acrobat.

* Updates and edits University Bulletin and the Academic Affairs Administrative Operating manual to include updating policies, forms and other related information.

* Maintains and ensures confidentiality of all records.

* Regular and prompt attendance.

* Ability to work schedule as defined and overtime as required.

* Related duties as required.

Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/20/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m.

- 5:00 p.m.

Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular