Accounts Payable Coordinator

Job Details

Greensburg, PA

Full Time

$20.00 - $23.00 Hourly

Description

POSITION SUMMARY: The Accounts Payable Coordinator performs any combination of routine calculating, posting business transactions, processing invoices, and verifying financial data, for use in maintaining accounts payable records. Clarifies any questionable invoice items, prices, or receiving signatures; obtains proper information and/or data regarding invoice payments.

PRIMARY DUTIES AND RESPONSIBILITIES

Facilitate the process of receiving pending accounts to be paid.

Verify the accuracy of invoices prior to payment. This involves checking the coding to assure charging the appropriate account, totaling the charges to verify the amount is correct and that authorization for payment is on the invoice, and verifying that payment has not previously been made.

Monitor status of statement billings to ensure timely payment requests from Departments.

Provide accurate data entry of all invoices into the computer to assure payment in a timely manner to avoid late charges and effect on-time discount.

Check all figures, posting, and documents to ensure that they are correct, mathematically accurate, and properly coded.

Total, balance, and reconcile accounts.

Balance and reconcile all accounts payable disbursements each month and post to the general ledger. Prepare monthly reports and distribute as required.

Maintain and secure records necessary for 1099 compliance.

Filing/Maintaining proper backup files for research and reference.

Record administrative and office expenses.

Monitor accounts to ensure that payments are up to date.

Monitor accounts and follow up with vendors to obtain credits and/or refunds.

Monitor and initiate approval process for new vendors. Maintain and update the vendor file with changes in addresses, phone numbers and tax identification numbers.

Administer internal controls for accounts payable as required.

Maintain property management records. Obtain all required information from departments for additions, deletions, transfers, and changes to fixed assets.

Multi-task and work under time constraints.

Perform other related duties as required.

Qualifications

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

Minimum 2 years accounts payable and general accounting experience.

Proficient in Excel and accounting software with aptitude for learning new software programs.

Organized and detail-oriented with strong analytical and problem-solving skills.

Excellent communication and interpersonal skills for interacting with vendors, management, co-workers, and clients.

Works well independently and with a team.

Ability to maintain a high level of accuracy in preparing and entering financial information.

Discretion and trustworthiness due to frequent contact with confidential material.

Attention to detail and high level of accuracy.

Very effective organizational skills.

Effective written communications skills.

Employment is contingent upon a pre-employment background screening, and proof of authorization to work in the U.S.

AGParts is an equal opportunity employer.