Administrative Assistant

Job Description

About Company:About

The Carabetta Companies, located in Meriden, Connecticut, stands among the most active private real estate companies in the United States, specializing in the acquisition, development, construction and management of high quality affordable housing nationwide.

With over sixty years experience, Carabetta is a vertically integrated company on mixed-use, high-density, townhouses and high-rise communities. To date Carabetta’s award-winning project mix totals 20,000 units throughout the country.Our Philosophy: Experience, Innovation, and Team Work

At Carabetta, we believe that good people, working toward a common goal, can accomplish anything they set out to do. In this spirit, our goal is to be the very best at serving the needs of our customers and partners by providing quality housing and superior customer service. Every action we take is made with our customers and partners in mind.

To our customers and partners we pledge continuous improvement, and we make the commitment that “every day you will get our best.”Three Generations of Service, Quality, and Value

Our extensive experience has evolved over the years under the guidance and vision of our Chief Executive Officer, Joseph F. Carabetta. Mr. Carabetta and his brothers and sisters were raised in a very modest upbringing. After growing up in the Great Depression of the 1930s and serving in the war, the six brothers began to build single family homes. After more than 60 years, The Carabetta Companies has evolved into the multi-faceted enterprise it is today.

About the Role:

The Administrative Assistant in the construction industry plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for managing a variety of administrative tasks that support project coordination, financial tracking, and communication within the company. The successful candidate will handle sensitive information with discretion, maintain accurate records, and facilitate effective communication between team members and external stakeholders. By managing office equipment and software tools proficiently, the Administrative Assistant helps streamline workflows and supports the overall productivity of the construction projects. Ultimately, this role contributes to the timely completion of projects by providing essential administrative support and maintaining organizational excellence.

Minimum Qualifications:

Proven experience as an Administrative Assistant or in a similar administrative role within the construction industry or related field.

Proficiency in Microsoft Office Suite, particularly Word and Excel, and experience with QuickBooks for financial record-keeping.

Ability to operate standard office equipment including multi-line phone systems and copy machines.

Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

Excellent communication skills, both written and verbal, with a professional demeanor.

Preferred Qualifications:

Experience with project coordination in a construction or engineering environment.

Familiarity with construction industry terminology and documentation standards.

Additional training or certification in office administration or project management.

Knowledge of other accounting or project management software beyond QuickBooks.

Demonstrated ability to maintain confidentiality in a fast-paced work environment.

Responsibilities:

Manage daily office operations including handling multi-line phone systems and office machines such as copy and fax machines.

Prepare, process, and maintain expense reports and financial documentation using QuickBooks and Microsoft Office Suite.

Coordinate project schedules, meetings, and communications to support construction project teams and management.

Maintain confidential company and project information with the highest level of discretion and professionalism.

Assist in document preparation, data entry, and filing to ensure all administrative records are accurate and up to date.

Skills:

The required skills such as proficiency in Microsoft Office Suite and QuickBooks are essential for managing documentation, financial records, and communication efficiently on a daily basis. Operating office machines and multi-line phone systems enables the Administrative Assistant to handle incoming and outgoing communications and support office logistics seamlessly. Administrative work skills, including project coordination and expense report management, are applied to keep construction projects organized and financially tracked. Maintaining confidential information requires a high level of trust and professionalism, ensuring sensitive data is protected at all times. Preferred skills like familiarity with construction terminology and additional software knowledge enhance the ability to support specialized project needs and improve overall office productivity.

Full-time