Executive Assistant

Job Description

James & James is seeking a highly organized, proactive, and experienced Executive Assistant to provide high-level support to our CEO and Executive team to help drive operational excellence across our growing manufacturing business. With five years of experience under your belt, you’ll be a trusted partner to senior leadership, anticipating needs, streamlining processes, and ensuring the office runs like clockwork.

This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys wearing multiple hats. You’ll be instrumental in maintaining executive productivity, managing confidential communications, and fostering a professional and positive workplace culture.

What You’ll Be Doing:

Executive Support: Manage complex calendars, coordinate high-level meetings, prepare agendas, and ensure timely follow-ups for the CEO and CFO. Arrange travel, including itineraries, accommodations, and expense reporting. Support strategic initiatives by tracking deliverables, preparing reports, and assisting with project execution.

Office Operations: Oversee day-to-day office functions, ensuring a well-stocked, organized, and efficient workspace. Act as liaison with vendors, service providers, and building management to maintain smooth operations. Lead coordination of mail, deliveries, and office logistics.

Communication & Coordination: Serve as the first point of contact for internal and external stakeholders, maintaining professionalism and discretion. Draft and manage correspondence, presentations, and internal communications. Plan and execute company events, team-building activities, and leadership offsites.

What We’re Looking For:

Proven experience (5+ years) supporting senior executives in a fast-paced environment

Exceptional organizational and time-management skills

Strong written and verbal communication abilities

High level of discretion and professionalism

Tech-savvy with advanced proficiency in Microsoft Office Suite, Teams, SharePoint, and Outlook

Ability to manage multiple priorities with grace and confidence

A proactive mindset—you anticipate needs, solve problems before they arise, and take initiative

What You’ll Need:

Bachelor’s degree preferred (or equivalent experience)

Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)

Experience with Teams workflows, plug-ins, and project planning tools

SharePoint fluency

Reliable transportation for occasional local errands

Ability to lift and carry light office supplies

What We Offer:

A dynamic, collaborative, and creative work environment

Opportunities for professional growth and development

Comprehensive benefits package

PI278303949

Full-time