Accounts Receivable Specialist

Introduction:

Thank you for learning more about Foley Hospitality and the AR Specialist role. We are committed to being the most experience-obsessed and innovative sports and hospitality management company globally. We encourage you to apply if you're eager to join a high-performing team that curates and delivers memorable experiences for our guests, communities, and team members. We look forward to connecting with you soon.

Who We Are:

Inspired by Bill Foley's legacy and his passion for sports, wine, and people, Foley Hospitality curates and delivers experiences that our guests cherish, our communities embrace, and our team members celebrate. We have sports teams, wineries, and hotels located worldwide, dedicated to offering exceptional moments.

Purpose (Why the role exists):

The Accounts Receivable (AR) Specialist is responsible for ensuring accurate, timely, and complete billing and collections across Foley Hospitality's hotel portfolio. This role exists to safeguard revenue integrity by managing invoicing, deposits, and receivables processes with precision, while serving as a key partner to Sales, Events, and Operations. The AR Specialist enhances financial performance by reducing outstanding receivables, improving cash flow, and upholding accounting best practices in alignment with Foley Hospitality's service standards.

Core Tasks (What you are responsible for):

This role will involve a variety of tasks, with your primary responsibilities outlined below:

Prepare, issue, and reconcile invoices for group events, weddings, banquets, room reservations, and lease agreements.

Ensure deposits, installment payments, and contractual billing schedules are calculated and recorded accurately.

Monitor accounts receivable aging and lead proactive collection efforts to minimize delinquencies.

Investigate, resolve, and document guest and client billing inquiries in a timely and professional manner.

Partner with Sales & Marketing, Events, and Operations teams to confirm contract accuracy, revenue postings, and proper PMS/financial system coding.

Prepare AR reports and provide insights to Finance leadership on receivables status, collections, and cash flow trends.

Assist with month-end close by reconciling AR sub-ledgers, deposits, and deferred revenues.

Support Finance leadership in process improvement initiatives and special projects as assigned.

Cultural Values (How we work):

Your success with us is about what you do and how you do it. Our 'how' is guided by our core values.

Have Integrity. We seek people who are humble and demonstrate high character.

Be Entrepreneurial. We value innovation and resilience in our team members.

Be a Team Player. We appreciate people who are inclusive and ready to support others when needed.

Always be advancing, never retreating. We want people who are committed to constant growth and always strive for excellence.

Be Engaged. We want people who will be actively invested in making Foley Hospitality successful.

Skills & Qualifications (What you need to bring):

Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.

2-4 years of experience in accounts receivable, billing, or collections (hospitality experience strongly preferred).

Strong knowledge of AR processes, including invoicing, collections, and reconciliation.

Proficiency with property management systems (PMS) (Maestro preferred); advanced Excel skills a plus.

Exceptional attention to detail, accuracy, and organizational ability.

Strong communication and interpersonal skills; able to partner effectively with internal teams and external clients.

Ability to manage multiple priorities in a fast-paced environment while meeting deadlines.

Demonstrated problem-solving skills and initiative to drive results.

Commitment to upholding Foley Hospitality's cultural values and delivering service excellence.

Foley Entertainment Group, LLC. is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a disability, please send an e-mail to to let us know the nature of your request. This employer participates in E-Verify EOE/AA/Disabled/Vets Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.