Marketing & Design Coordinator

Posting Details

Position Information

Position Title

Marketing & Design Coordinator

Job Summary

The Marketing & Design Coordinator plays a pivotal role in supporting the marketing department

through a blend of creative design, project coordination, and administrative support. This position is responsible for executing marketing requests, designing visual assets, managing promotional product orders, coordinating media buys, and contributing to creative direction across campaigns and initiatives.

Required Knowledge, Skills, and Abilities

• Proficient in software systems, such as Microsoft Office Suite, Adobe Suite for video and photography editing, Macintosh, and basic office equipment; comfortable learning new technologies as needed.

• Produces accurate, thorough, and high-quality work; learns from errors and continuously seeks improvement.

• Manages multiple tasks efficiently, prioritizes responsibilities, and meets deadlines in a dynamic environment.

• Provides exceptional support and assistance to students, staff, and community members with empathy and professionalism.

• Produces accurate, thorough, and high-quality work; learns from errors and continuously seeks improvement.

• Demonstrate dedication to the mission, values, and goals of the community college and its diverse student population.

• Build positive and trusting relationships through partnership and teamwork.

• Communicates clearly and professionally in both verbal and written formats, tailored to diverse audiences and contexts.

• Demonstrates the ability to interact, work, and develop meaningful relationships with people of various cultural backgrounds.

Required Qualifications

• Bachelor's degree in creative arts or applicable discipline preferred. Associates degree with an equivalent combination of education, training, or experience may be considered.

• 3+ years of progressively responsible professional design experience.

• Proficient in Adobe Creative Suite (Illustrator, Photoshop, and InDesign) and Microsoft Office (Word, Excel, and PowerPoint).

Preferred Qualifications

• Photography experience a plus

Physical Demands

• Work is normally performed in a general office environment.

• This position requires light physical activity and movement; employee must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone or during virtual meetings. Must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment. Reasonable accommodations will be made for individuals on a case-by-case basis.

EOE Statement

Kishwaukee College is an Equal Employment Opportunity Employer and any reasonable and timely accommodations in compliance with the Americans with Disabilities Act will be made upon documented request by the employee.

Position Status

Full Time

Hours per Week

40+

Weeks per Year

52

Budgeted Hours per Year

2080

Temporary Position - Begin Date

Temporary Positions - End Date

Type of Position

Professional Staff - Non-Grant Funded

Hiring Salary Range Requested

$58,000.00 - $64,500.00

Support Staff Pay Band (if applicable)

Support Staff Pay Range (if applicable

Posting Detail Information

Posting Number

S360P

Number of Vacancies

1

Job Open Date

08/28/2025

Job Close Date

Open Until Filled

No

Special Instructions Summary

Advertising Summary

Internal Posting for Position, College Website

Posting Link

Illustrative Examples of Essential Functions

Job Duty Name

Description of Job Duty

• Provide comprehensive administrative and project coordination support to the marketing team, including preparing reports, documenting workflows, assigning tasks, managing incoming marketing and design requests through established systems (e.g., Marketing Request Forms, Asana, ticketing platforms), and ensuring timely prioritization, follow-up, and execution.

• Assist in planning and executing marketing campaigns, promotions, and events, contributing ideas and feedback during brainstorming and creative development.

• Support Director with media buying efforts, including research, vendor coordination, scheduling, and securing cost-effective advertising placements.

• Design and produce print and digital materials, such as flyers, signage, social media graphics, and email templates, ensuring brand consistency and technical accuracy.

• Produce accessible and inclusive designs that meet accessibility standards and reflect the College's commitment to diversity, equity, inclusion, and belonging.

• Prepare and format final artwork for both print and digital production, maintaining high standards of quality and alignment with brand guidelines.

• Execute creative design solutions while managing multiple projects, shifting priorities, and meeting tight deadlines.

• Maintain brand consistency across all visual communications and ensure alignment between creative output and strategic marketing goals.

• Collaborate with vendors, printers, and facilities staff to ensure the quality, accuracy, and timely production of marketing materials and signage, including proper installation and alignment with brand standards.

• Source, order, and manage inventory of branded merchandise and promotional items, reviewing and approving vendor proofs to ensure alignment with brand standards and quality expectations.

• Liaise with vendors to ensure timely delivery and cost-effective purchasing of marketing-related goods and services.

• Maintain marketing files, records, and databases, ensuring organized and accessible documentation.

• Monitor and analyze marketing performance metrics to assess campaign effectiveness and inform future strategies.

• Track social media engagement and outreach, using insights to optimize content strategy and audience interaction.

• Stay current with design tools, trends, and best practices relevant to higher education marketing and communications.

• Provide support across various marketing functions as needed to back up the team, including administrative tasks, photography, social media, and copy editing.

• Provide basic training and guidance to staff on branding standards and the use of design templates, and ensure templates are regularly updated to reflect current brand guidelines.

• Provide other duties and responsibilities assigned by the Director of Marketing and Kish Store Services.

• Other duties as assigned by the Director of Marketing and Kish Store Services.

Essential Duty?

Yes

Percentage Of Time

100