Document Controller

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.

Within our consult and construct business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult, and define the people we want to join us on our journey:

Safety First - Going home safe and well

Client Focus - Deliver on our promise

Integrity - Always do the right thing

Create Opportunity - For our people to excel

As a Document Controller, you will support the project team by managing the flow of information and ensuring that all documentation is accurate, compliant, and accessible. You will implement and maintain document control systems, monitor contractual communications, and ensure alignment with project standards and ISO 19650 requirements. You will also contribute to training, quality assurance, and continuous improvement of information management practices across the project.

You'll Be Responsible For:

Defining and implement information management (IM) strategies, standards (including ISO 19650), and processes aligned with client procedures.

Establishing and manage the project’s document control system using platforms such as SharePoint.

Training project team members on IM practices and promote continuous improvement.

Ensuring quality control and assurance of all submitted and stored documents and artefacts.

Maintaining up-to-date trackers for documents and communications, reporting on pending items and deadlines.

Supporting the drafting and formatting of project communications to ensure clarity and consistency.

Coordinating with responsible parties to ensure timely responses to contractual communications and transmittals.

Ensuring all documentation is version-controlled, properly archived, and accessible to relevant stakeholders.

Taking on additional project management responsibilities as required.

You’ll Need To Have:

Strong understanding of information management (IM) principles and their application in large-scale construction and infrastructure projects.

Proven experience implementing and managing common data environments (CDEs) in line with ISO 19650 standards.

Skilled in the configuration and administration of SharePoint, including metadata structures, permissions, and workflows.

Ability to develop and deliver training sessions on IM systems and processes to project teams.

Experience in document assurance and quality control, ensuring compliance with project and client standards.

Familiarity with contractual communication protocols, transmittal processes, and audit readiness.

Awareness of cybersecurity, data protection, and digital governance best practices in document handling.

Good attention to detail, and a structured approach to work

Excellent communication skills, written and verbal, in Spanish, English is a bonus.

Safety culture: demonstrates a proactive attitude toward health, safety, and wellbeing in all tasks.

Interpersonal skills: approaches conflict constructively, focusing on resolution and collaboration.

Listening: understands team needs and adapts document processes accordingly.

Teamwork: works effectively within multidisciplinary teams, supporting collective goals.

Quality focus: continuously seeks ways to improve processes and promote high standards of delivery.

You'll Also Have:

Demonstrated ability to manage structured information workflows in complex, multi-stakeholder environments.

Experience supporting project teams through the full document lifecycle - from setup and configuration to close-out and archiving.

Proven track record of maintaining high standards of data integrity, traceability, and compliance in document control systems.

Exposure to digital delivery practices and integration of document control with other systems such as scheduling, or cost systems.

Experience contributing to audits, quality reviews, and compliance checks related to document management.

Ability to adapt document control practices to evolving project needs, technologies, and client requirements.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Strong organizational skills and attention to detail.

Participation in relevant courses or training in document control, records management, or digital delivery is highly valued.

Professional certification in document control or information management is a plus.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.

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Schedule: Full-time

Shift:

Travel: