Business Administration

We’re seeking an experienced business administrator to join our team at PRUDENT DVC Ltd.

As a business administrator, you will oversee daily administrative operations, manage budgets, support senior management, and ensure compliance with organisational policies and procedures. The ideal candidate is a dynamic and systematic professional with a knack for managing business operations.

If you excel in overseeing administrative tasks, optimising processes, and supporting business functions, we invite you to join our team. In addition to a competitive salary, we offer a collaborative work environment, professional growth opportunities, and employee benefits.

Objective of this role

Managing and coordinating administrative functions to ensure smooth daily operations and workflow.

Overseeing office activities, including supply inventory, facilities management, and vendor relations.

Assisting in budget preparation and expense tracking, ensuring financial policy and procedure adherence.

Coordinating meetings, conferences, and special events, including scheduling, logistics, and documentation.

Preparing and distributing correspondence, reports, presentations, and other business documents.

Maintaining and updating company policies, procedures, and organisational charts.

Handling confidential information with discretion and professionalism.

Acting as the point of contact for internal and external stakeholders.

Your tasks

Manage calendars and schedules for executives and team members, arranging appointments and travel as needed.

Monitor and respond to emails and phone calls, redirecting inquiries as appropriate and ensuring timely responses.

Prepare meeting agendas, take minutes, and distribute materials, ensuring accurate documentation and follow-up.

Collaborate with HR on recruitment processes, onboarding new hires, and maintaining employee records.

Assist in the preparation of financial reports, invoices, and expense reimbursements.

Conduct research and compile data for various projects and presentations.

Support project management activities, tracking deadlines, milestones, and deliverables.

Required skills and qualifications

Bachelor’s degree in Business Administration, Management, or a related field.

3-5 years of experience as a Business Administrator, Administrative Assistant, or similar role in office administration.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.

Strong multitasking and organisational skills, with the ability to prioritise tasks and manage time effectively.

Excellent written and verbal communication skills, with attention to detail and accuracy.

Strict professional attitude and strong interpersonal skills, with the ability to interact effectively with all company levels.

Ability to work independently and collaboratively in a team environment.

Familiarity with HR practices, regulatory requirements, and compliance issues.

Proven ability to liaise with clients, vendors, and other stakeholders.