Substitute Secretary

Position Type:

Substitute Classified/Secretary

Date Posted:

9/18/2025

Location:

District

Closing Date:

until filled

Position: Substitute Secretary

Reports to: Administrator or Designee

Employment Status: As Needed

Status: Non-Union

Description:

We are seeking an energetic and knowledgeable secretary in Garfield Heights City Schools District. In this role, you will support the Administrator. Responsibilities include providing support to staff; typing letters of recommendation, memos to staff and/or parents, notices of student fines; designs and creates forms. Maintains confidential records, evaluations, emergency cards, and files for staff.

To ensure success as a secretary, you should possess excellent communication skills and demonstrated experience in a secretarial role. Outstanding secretaries are highly organized in performing a wide array of administrative duties.

Essential Functions:

Implement office procedures which assure efficient assistance to students, parents, teachers, and administrators

Serve as immediate support to the principal

Prepare correspondence, schedules, programs, trainings as required

Oversee and maintain various student information systems

Assist with tracking students and creating reports as requested

Prints forms, brochures, and booklets as directed

Prepares local, state, or federal reports as needed

Maintain records and files as required

Update and maintain student and staff database and updates information for programs like automatic call service or website

Maintain student records for things such as home instruction, health concerns, etc

Assist to insure all student and staff information is accurate

Assist in areas of school need

Perform receptionist duties

Prepares letters, reports, requisitions, and other documents; proof-read for accuracy

Oversee substitute staff for absent employees

Insure school website is up to date and accurate

Performs routine office duties

Performs other duties as assigned

Other Duties and Responsibilities:

Demonstrates regular and punctual attendance

Demonstrates a positive work ethic

Works cooperatively with others in small groups

Ability to prioritize and plan work activities and use time efficiently

Ability to commit to working long hours when necessary

Attends and completes district mandated training

Qualifications:

High school diploma or general education degree (GED)

Training and/or experience, which evidences a basic knowledge of word processing, secretarial duties, and communication skills (verbal and written)

Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate

Required Knowledge, Skills, and Abilities:

Ability to work effectively with others

Ability to communicate ideas and directives clearly and effectively both orally and in writing

Effective, active listening skills

Organizational and problem solving skills

Ability to handle a multitude of tasks simultaneously and in a timely manner

Ability to multitask and work in a stressful environment

Make contacts with the public with tact and diplomacy

Maintain respect at all times for confidential information

Interact in a positive manner with staff, students and parents

Promote good public relations by personal appearance, attitude and conversation This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent’s supervisor, appointing authority.

Garfield Heights City Schools is an equal opportunity employer and does not discriminate on the basis of sex, genetic information, race, color, age, religion, disabilities, military status, sexual orientation, or national origin in its programs and activities, including employment opportunities.

Application Deadline: Until position has been filled.

To Apply: On-line