Administrative Assistant

Job Description

Description:

Are you ready to bring your professional talents and Catholic faith together to make a true difference in the world? Saint John Vianney Theological Seminary is seeking a full-time Administrative Assistant to support the Priest Assistant to the Rector.

Why Join Us?

Live Your Faith: Be part of a workplace where Catholic values are celebrated and integrated into daily life.

Mission-Driven Work: Your contributions will have a lasting impact on our Church and community.

Collaborative Culture: Join a supportive team committed to fostering human flourishing and proclaiming the Gospel.

Key Responsibilities

Administrative Support: Provide administrative support by facilitating scheduling, managing inter-office and Archdiocesan correspondence, and assisting the Rector’s Priest Assistant.

Event Planning: Coordinate event logistics by managing RSVPs, liaising with the kitchen and Archbishop’s office, and organizing seminarians for service assignments.

Calendar Management: Manage seminary calendars by maintaining current schedules and preparing the upcoming year’s calendar.

House Van Coordination: Oversee house van operations by tracking usage, coordinating maintenance, and liaising with seminarian van prefects.

Monthly Newsletter: Produce the monthly newsletter by compiling content with staff and faculty and distributing it to followers and dioceses.

Additional Duties: Support evolving seminary needs as they arise during the liturgical and academic yearRequirements:

What We’re Looking For

Must be a practicing Catholic in good standing with the church and eager to carry out the mission of the Saint John Vianney Theological Seminary.

Align with the values and mission of the Catholic Church in an Apostolic Age.

Demonstrated background in administrative support

Proficiency with office productivity tools (e.g., Microsoft Office, Google Forms)

Exceptional organizational and multitasking abilities

Strong written and verbal communication skills with an emphasis on interpersonal engagement

Ability to handle sensitive and confidential information with discretion

Great Benefits

Comprehensive health, dental and vision coverage options

Virtual Care Services with MyCatholicDoctor.com

Alternative Care coverage options for Chiropractic/Acupuncture/Spiritual Care/Massage Therapy/Naturopathy.

Natural Family Planning up to $500 per year for education, supplies, and materials.

Maternity Management Program Guidance and educational materials

Generous Paid Time Off: 22 days starting (accrued) + 18 paid holidays (including the full week between Christmas and New Year’s.

Day of Rest spiritual retreat day

Retirement Plan: Annual Employer Contribution of 6% of salary to retirement plan plus employee deferrals.

Parental Leave

Employer-Paid Life Insurance

Employer-Paid Short-Term and Long-Term Disability

Catholic Biblical School: Free and discount courses.

Full-time