Admin & Collections Officer

About Avanceon

Avanceon is a leading automation and engineering solutions company with a strong presence across the Middle East. We deliver innovative, future-ready solutions to our clients and take pride in fostering a collaborative, dynamic, and professional work environment. Join us to be part of a team that values excellence, integrity, and growth.

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Admin & Collections Officer to join our Dubai office. This dual-focused role combines office administration, facilities management, and corporate support with finance responsibilities including client invoicing, receivables, and collections. The ideal candidate will ensure smooth office operations, maintain compliance, and help optimize cash flow by managing timely collections.

Key Responsibilities

Administration & Office Management:

Oversee day-to-day office operations including front desk, visitor management, and security systems (CCTV, access control).

Manage office supplies, inventory, seating arrangements, and housekeeping standards.

Coordinate travel bookings, visas, medical card arrangements, and rental vehicles for employees.

Support staff welfare initiatives, training sessions, and employee engagement activities.

Maintain company assets, contracts, documentation, and compliance with UAE labor laws and regulations.

Organize meetings, prepare agendas, and facilitate inter-departmental communications.

Liaise with vendors for services, maintenance, and procurement of office goods in a cost-effective manner.

Receivables, Invoicing & Collections:

Prepare and issue client invoices; maintain accurate records of accounts receivable.

Follow up with clients to ensure timely payment collection and resolve payment-related issues.

Collaborate with Sales and Finance teams to address disputes, deductions, or delayed payments.

Prepare and present collection reports, track receivables, and escalate issues to management when required.

Coordinate receivables meetings and ensure structured follow-ups with client accounts departments.

Qualifications & Experience

Bachelor’s degree in Business Administration, Finance, Accounting, or related field.

3–5 years of professional experience in office administration, with exposure to invoicing, receivables, or collections.

Experience in project-driven, engineering, or automation companies is an advantage.

Knowledge of UAE corporate and labor regulations preferred.

Skills & Competencies

Strong organizational, multitasking, and time-management abilities.

Excellent communication, negotiation, and follow-up skills.

Attention to detail with a proactive, problem-solving mindset.

Proficiency in MS Office and ERP systems.

Ability to work independently while handling confidential information responsibly.

Why Join Us

Work on multinational projects with leading clients in the Middle East.

Be part of a dynamic and collaborative team environment.

Opportunities for career growth and professional development.

Competitive salary and benefits package in Dubai. #J-18808-Ljbffr