Executive Assistant

Job Description

Robert Half is assisting a highly regarded physician-owned medical organization that specializes in innovative mental health treatments in recruiting a dedicated Executive Assistant. This role involves supporting senior leadership in a mission-driven healthcare environment that prioritizes compassionate patient care, clear communication, and meaningful community impact.

As the Executive Assistant, you will handle sensitive administrative and operational tasks in a way that reflects the organization’s commitment to the well-being of its patients. This is a unique opportunity to work closely with executives in a company transforming the landscape of healthcare.

Key Responsibilities:

Provide high-level administrative support to the Administrator and other senior staff, ensuring seamless operations across multiple states.

Draft and review correspondence such as emails, memos, invoices, and reports with exceptional attention to detail and accuracy.

Organize and schedule leadership meetings and appointments; attend meetings as needed to document minutes and follow up effectively.

Manage incoming communication on behalf of senior leadership, assess importance, and ensure timely dissemination of relevant information to team members.

Coordinate event planning for leadership conferences, including logistics and support materials.

Collaborate on internal projects, including developing polished presentations and process improvements.

Arrange executive travel and accommodation, ensuring smooth itineraries and prompt adjustments when necessary.

Maintain accurate records, organize invoices (paid/unpaid), and liaise with the bookkeeper to ensure payment tracking.

Perform additional tasks as assigned to support executives and streamline operations.

Qualifications:

Education:

High school diploma or equivalent required; associate, bachelor's, or master's degree preferred.

Experience:

2+ years of experience in administrative/clerical roles; medical or healthcare experience strongly preferred.

Prior experience with military personnel, veterans, or their families is a plus.

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); Excel certification preferred.

Knowledge of office systems and equipment, including scanning, faxing, and filing.

Key Competencies:

Demonstrated ability to uphold confidentiality and ensure compliance with HIPAA guidelines.

Detail-oriented and highly organized, with a proven track record of managing multiple tasks and adhering to deadlines.

Excellent verbal and written communication skills, with the ability to engage effectively with colleagues, partners, and patients.

A professional, cooperative personality that thrives in both independent and team settings.

Strong problem-solving abilities and careful follow-through to “close the loop” on assigned tasks.

Preferred Experience:

Familiarity with any of the following areas is a bonus: healthcare credentialing, medical billing/coding, insurance authorizations, human resource functions, marketing, or electronic health record systems.

Full-time