Communications Assistant

Job Description

Salary: $45,000-$55,000

Are you detail oriented and organized? Do you have strong administrative skills?

Avid Core is seeking an Communications Assistant with strong attention to detail and administrative experience to support a federal government client in Washington D.C. Were looking for a detailed oriented, organized person interested in supporting a federal law enforcement agency.

The position is onsite at the Avid Core office or client site in Washington, DC with the option for telework.

To Apply:

Submit resumes and cover letters through this posting.

Salary Range:

$45,000-$55,000 based on experience and qualifications.

Responsibilities:

Plan, coordinate, and execute mass mailing for real estate and environmental planning efforts for large infrastructure projects

Maintain and update mailing lists and databases, ensuring accuracy of contact information and compliance

Track and maintain certified mailings

Prepare bulk mailings including stuffing envelopes, applying postage, and coordinating with federal agency mail service

Design and format stakeholder letters using office Microsoft Office

Conduct mail merges

Track mailings and maintain records of delivery rates, returns, and responses

Coordinate with agency vendors for printing services, bulk postage rates, and mailing equipment maintenance

Attend stakeholder meetings, draft after action reports, and track action items as needed

Schedule appointments, meetings, and conference rooms

Prepare correspondence, reports, and presentations using Microsoft Office Suite

Maintain filing systems, both physical and electronic, ensuring documents are organized and easily accessible

Coordinate travel arrangements including flights, hotels, and ground transportation

Assist with meeting preparation including room setup, materials preparation, and catering coordination

Support communications and outreach efforts including the development of presentations, talking points, and key messages

Create and maintain spreadsheets for tracking various administrative metrics

Archive documents and records according to agency records management policies

Other duties as assigned

Qualifications/Skills:

One (1)+ year of administrative, executive assistant, or program assistant experience supporting the federal government

Strong ability to manage multiple tasks

Proficiency with the full Microsoft suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint)

Exceptional editing and data analysis skills to ensure deliverables submitted to the client for final approval are error-free

Experience with WebEx, Zoom, and other virtual meeting platforms

Experience with mass mailing desired

Strong written and verbal communication skills

Excellent organizational and time management abilities

Ability to obtain a public trust security clearance

Were looking for someone who is:

Interested in working with federal law enforcement

Able to manage multiple high-priority tasks

Capable of working independently and collaboratively in a deadline-driven environment

Able to manage and follow up on deadlines, as well as to identify and recommend solutions and next steps

Fun and energetic

Education:

Associate degree

Benefits:

Comprehensive employer paid health insurancefor employee

Vision, dental and short-term and long-term disability

401K with employer match (after six months of employment)

Federal and non-federal paid holidays

Flexible paid time off policy

Generous bonus program based on firm and individual performance

An opportunity to learn and grow in a supportive environment with a fun team

Location:

This is an onsite position with the option for telework. The candidate must be able to commute to the client location to the Avid Core office or client site in Washington D.C. Up to 25% of travel may be required.

Candidates will be provided with a computer, however, must have steady internet connection and a phone for telework.

Accommodations:

Avid Core is committed to the full inclusion of all qualified individuals. As part of this commitment, we provide reasonable accommodations as needed. Contact to request an accommodation to participate in the job application and/or interview process.

Avid Core is an award-winning small woman-owned business headquartered in Northern Virginia with employees throughout the Washington, D.C. metro area.

We provide effective professional services and communications support to public and private sector clients.

Avid Core is an equal opportunity employer and operates a drug-free workplace.

Full-time

Hybrid remote