Administrative Professional 2

Schedule: Full-time

What You'll Do:

ODH is seeking to fill an Administrative Professional 2 position within the Bureau of Environmental Health and Radiation Protection. This position will provide routine administrative support, make recommendations regarding program activities and assist in developing new procedures related to established program policy. This position will:

develop, implement, and maintain tracking of program activities (e.g., products approval schedules, transmittals and registration schedules, survey schedules)

provide office support (e.g., processes transmittals, schedules appointments and meeting spaces, takes meeting notes, updates databases, makes copies of documents for staff, and mails or faxes documents)

composes routine correspondence, drafts/types confidential correspondence, charts, graphs using word processing, and presentation software (e.g., Microsoft Word, PowerPoint) and prepares documents for mailing (e.g., correspondence, letters, Director letters, certificates)

coordinate development of records retention schedules, optimize data entry and filing procedures and assist program staff in data entry and document filing

aid supervisor in reviewing and processing purchase requisitions (e.g., numeric accuracy, contract compliance, appropriate signatures)

requisition equipment and supplies through agency purchasing agent or established vendors and complete encumbrances for fiscal expenditures (e.g., purchase requisitions and purchase orders)

answer program telephones and respond to program inquiries and complaints from the public and program stakeholders (e.g., contractors, installers, water haulers)

Position Qualifications:

18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.

-Or 6 mos. exp. as Administrative Professional 1, 16871.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Applications of those who meet the minimum qualifications will be further evaluated against the following criteria:

Associate or advanced degree in secretarial science, business office administration, or office management

Experience in conducting analysis of data, defining problems and drawing valid conclusions

Experience providing technical assistance/customer service

Experience with multi-tasking or paying attention to details

Experience gathering and organizing information

Experience explaining regulatory compliance to customers

Experience with communicating with various parties (e.g., ODH leadership, outside vendors, public)

Experience with computer software (e.g., Access, Excel, Word, Accela*)

Experience interpreting agency policy and procedures

Experience in preparing written documentation, communications and position papers

Job Skills: Administrative Support/Services

Technical Skills: Clerical & Data Entry, Customer Service, Operational and Administrative Support

Professional Skills: Attention to detail, Interpreting data, Verbal communication, Analyzation, Written Communication.

Educational Transcript Requirements:

Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration.

Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.