Administrative Assistant

Administrative Assistant

Job Summary: As our Administrative Assistant, your mission is to optimize office operations, enhance communication effectiveness, and provide timely support to the Program Manager, ensuring a well-organized and productive work environment at SCRAM of California.

Duties/Responsibilities:

Prioritize and manage schedules effectively.

Implement streamlined administrative processes.

Enhance communication channels.

Maintain organized records.

Prepare reports and documents.

Coordinate office logistics.

Answer phones and return voicemails.

Event/meeting planning.

Special projects.

Order supplies and materials.

Money handling and reporting.

Assist clients with Frequently Asked Questions.

Conduct intakes (screening and assessment).

Schedule orientation and installation appointments for all new referrals.

Install, remove, conduct maintenance and clean all equipment.

Other administrative duties.

Skills/Abilities:

Excellent organizational skills and attention to detail.

Strong written and verbal communication skills.

Self-motivated and not needing frequent direction from management.

Time Management.

Attention to Detail.

Problem-Solving.

Technology Proficiency.

Proactive Attitude.

Adaptability.

Dependability.

Professionalism.

Initiative.

Confidentiality.

Diplomacy.

Education and Experience:

High School Diploma or GED.

1 year in Administrative Assistant/Customer Service role or 1 year of transferable skill set preferred.

Physical Requirements (With or without reasonable accommodation):

Sitting: 41% to 70%.

Standing: 41% to 70%.

Walking: 41% to 70%.

Reaching: 15% to 40%.

Kneel: 15% to 40%.

Squat: 15% to 40%.

Lift/Carry: 15% to 40% and 25 lbs.

Fine Motor Movements: Over 70%.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.