Assistant Archivist

Archiving Support Specialist

Shift: 8:00 a.m. – 5:00 p.m. Schedule: 3 days on-site & 2 days remote

We are seeking a detail-oriented Archiving Support Specialist to join our team. In this role, you will help maintain the integrity and security of critical study documentation while supporting day-to-day archive operations.

Key Responsibilities

Assist the lead archivist with processing and organizing a large volume of incoming files.

Manage the chain of custody to ensure the integrity and traceability of all study documentation.

Process and transfer incoming documents into the archive and prepare/manage off-site storage when required.

Escort and log all visitors to the archive to ensure secure access.

Support client requests and overall document management; perform additional duties as needed.

Qualifications

Must-Have Skills:

Hands-on records or document management experience (archiving, filing, or document control).

Strong Microsoft Excel skills for tracking, logging, and reporting.

Ability to lift and move boxes up to 50 lbs on a regular basis.

Nice-to-Have Skills:

Bachelor’s degree or equivalent work experience.

Records Management training or certification.

Familiarity with digital imaging/electronic media and related software.

Previous experience in the pharmaceutical or other regulated industry and/or knowledge of GLP/GCP/GMP compliance.