Administrative Coordinator - - Keep Columbus Beautiful

Administrative Assistant

The Administrative Assistant performs a variety of administrative support functions for Keep Columbus Beautiful as assigned. The incumbent serves as the first point of public contact for Keep Columbus Beautiful.

Responsibilities include:

Producing or copy editing marketing collateral, including brochures and press releases.

Providing technical support to department personnel, liaising between management and crews, the department, and outside agencies, and between citizens and divisional support personnel.

Establishing and maintaining an alphabetic and numeric filing system; managing a database. Formatting and typing letters, memos, forms, reports, correspondence, charts, and other documents; entering and retrieving computerized data; preparing narrative and statistical reports.

Updating and maintaining social media platforms such as Facebook and Instagram. Coordinating with volunteers, board members, and other stakeholders for events and projects.

Participating in committee reviews of activities.

Answering telephones and interacting with visitors; responding to requests and providing information; explaining ordinances, rules, regulations, policies, and applicable laws to the public.

Maintaining office supply inventory; ordering supplies and maintenance materials as needed; coordinating delivery.

Monitoring and updating the Keep Columbus Beautiful website with upcoming events and educational material pertaining to our mission.

Performing other related duties as assigned.

Knowledge, skills, and abilities required include:

Principles and practices of modern office administration.

Graphic design and media relations.

Research, statistical analysis, and report preparation.

Analyzing and resolving office administrative situations and problems.

Problem-solving and decision-making.

Adobe Photoshop.

Oral and written communication.

Minimum educational and training requirements include:

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Physical requirements include:

The work is typically performed while intermittently sitting, standing, stooping, walking, bending, or crouching. The employee occasionally lifts light objects and must distinguish between shades of color.

Specific physical requirements include:

Balancing maintain equilibrium to prevent falling while walking, standing, or crouching.

Crouching bending body forward by bending leg, spine.

Feeling perceiving attributes of objects by touch with skin, fingertips.

Grasping applying pressure to object with fingers, palm.

Handling picking, holding, or working with whole hand.

Hearing 1 perceiving sounds at normal speaking levels, receive information.

Kneeling bending legs at knee to come to rest at knees.

Lifting raising objects from lower to higher position, moving objects side to side, using upper extremities, back.

Manual Dexterity picking, pinching, typing, working with fingers rather than hand.

Mental Acuity ability to make rational decisions through sound logic, deductive reasoning.

Pulling - use upper extremities to exert force, haul or tug.

Pushing use upper extremities to press against objects with force, or thrust forward, downward, outward.

Reaching extending hands or arms in any direction.

Repetitive Motion substantial movements of wrists, hands, fingers.

Speaking expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.

Standing for sustained periods of time.

Stooping bending body downward, forward at waist, with full motion of lower extremities and back.

Talking 1- expressing ideas by spoken word.

Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.

Visual Acuity 2 - color, depth perception, field of vision.

Visual Acuity 4 - operate motor vehicles/heavy equipment.

Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office, library, or computer room.