Construction Administrative Assistant

Englewood Cliffs, NJ Full-Time In-Office $60,000 - $80,000

About the Role

We’re looking for a detail-oriented Construction Administrative Assistant to join our team and support projects that shape schools, transit hubs, and community spaces across New York and New Jersey. This is a great opportunity for someone who thrives in a fast-paced environment and wants to be part of a certified Women Business Enterprise (WBE) General Contractor with a growing portfolio of public sector projects.

As an Administrative Assistant, you’ll be the backbone of our operations — helping keep projects organized, documentation accurate, and communication flowing between the office, field teams, and clients.

About the Company

Founded in 2000, we are a certified Women-Owned Business Enterprise (WBE) who have grown into a trusted General Contractor serving New York and New Jersey. Specializing in interior renovations, exterior façade projects, and large-scale construction in the public sector, the firm has successfully delivered more than fifty projects for schools, transportation hubs, and community facilities.

Since 2000, the mission has been to provide exceptional general contracting services with a hands-on approach that ensures projects are completed on time, within budget, and to the highest standards of quality. From estimating and planning to cost control and execution, the company’s goal is to consistently deliver excellence across every project.

Built on a foundation of strong leadership, industry knowledge, and a commitment to quality, the company continues to expand its presence in the public sector while delivering lasting value to clients.

What You’ll Do

Provide day-to-day administrative support for project managers and senior staff

Manage project documentation — contracts, RFIs, submittals, and change orders

Assist with compliance paperwork

Track schedules, budgets, and deliverables to ensure projects stay on target

Coordinate with vendors, subcontractors, and city/state agencies as needed

Maintain organized filing systems (digital & hard copy)

Handle general office tasks including phones, scheduling, and correspondence

What We’re Looking For

5+ years of construction administrative support experience

3+ years of experience working with New York / New Jersey public projects, particularly with the NYC School Construction Authority (SCA).

Proficiency with QuickBooks

Proficiency with Microsoft Office Suite (Word, Excel, Outlook); knowledge of Procore or similar construction software a plus

Strong organizational and time-management skills

Excellent written and verbal communication skills

Ability to juggle multiple tasks and meet deadlines in a fast-paced environment

A proactive, problem-solving mindset and a team-player attitude

Why Join Us

Be part of a mission-driven contractor that builds schools, transit hubs, and community facilities across NY and NJ

Work with a tight-knit, supportive team that values collaboration and growth

Gain hands-on exposure to public sector construction projects with room to grow into project coordination or management roles

Competitive compensation, benefits, and long-term career potential

How to Apply

If you’re ready to take the next step in your career and play a key role in building New York and New Jersey’s future, apply today.

Job Type: Full-time

Benefits:

Health insurance

Paid time off

Application Question(s):

Do you have experience with QuickBooks?

Do you have experience with Microsoft Office?

Experience:

Construction administrative: 3 years (Required)

NY/NJ public works: 1 year (Required)

Ability to Commute:

Englewood Cliffs, NJ 07632 (Required)

Work Location: In person