Assistant Registrar of Systems

Job Vacancy Announcement

Position Information

Functional Title

Assistant Registrar of Systems

Position Type

Administrative/Professional

Appointment Type

Regular

FTE %

100%

Work Schedule (if atypical)

This is an Onsite Position

University Overview

Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university-it's a home for passionate individuals like you.

At the University of La Verne, we embody four core values that set us apart-Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you're fueled by these principles and are eager to make a meaningful impact, your journey begins here.

With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education.

Diversity Statement

The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.

Job Description Summary

The University of La Verne is seeking an experienced and detail-oriented Assistant Registrar of Systems to join the Office of the Registrar. This position plays a critical role in the administration and enhancement of academic systems, with a primary focus on Ellucian Banner, Degree Works, and Cognos. The Assistant Registrar of Systems ensures the effective use of these tools to support academic operations, maintain data integrity, and deliver high-quality services to students, faculty, and staff.

The successful candidate will bring a blend of technical expertise, project management skills, and a student-centered mindset to help advance the University's mission of providing personalized, values-based education.

Minimum Qualifications

Bachelor's degree in Information Systems, Higher Education Administration, or a related field.

Demonstrated proficiency with Ellucian Banner, Degree Works, and Cognos.

Strong analytical skills with attention to detail and commitment to data integrity.

Ability to manage multiple projects and deadlines in a fast-paced environment.

Effective interpersonal and communication skills; ability to collaborate with both technical and non-technical stakeholders.

Preferred Qualifications

Master's degree in Higher Education, Information Technology, or related discipline.

At least 3 years of experience working in a Registrar's Office or equivalent in a higher education setting.

Familiarity with university policies and student support services.

Knowledge of SQL and experience developing queries or scripts to support reporting needs.

Experience with process mapping, change management, and system training delivery.

Benefits Summary

Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation

Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University's 403B retirement plan, and a generous time off plan.

Employment is contingent upon successful completion and clearance of a background check and employment verification.

Location

La Verne Main Campus

Number of Vacancies

Physical Demands Summary

The physical demands primarily include prolonged sitting, frequent use of hands for typing and mouse work, and extended screen time, which may cause eye strain. Occasional light lifting (e.g., files or office supplies) and minimal movement are typical. Proper posture and periodic breaks are essential to mitigate discomfort or strain associated with these tasks.

Do the essential functions of this job require lifting?

Yes

If yes, list maximum weight and duration

20Lbs

Describe work environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform.

Duties

Specific Duties

Oversee the day-to-day functionality, configuration, and maintenance of Ellucian Banner (Student module), supporting processes related to registration, grading, transcripts, academic standing, and degree conferral.

Percentage Of Time

25%

Specific Duties

Manage and maintain Degree Works, including scribing, troubleshooting audits, updating curricular requirements, and collaborating with academic departments for program accuracy.

Percentage Of Time

25%

Specific Duties

Design, build, and manage reports using Cognos, providing actionable insights to Registrar staff, academic leaders, and institutional stakeholders.

Percentage Of Time

10%

Specific Duties

Coordinate and support enrollment reporting to the National Student Clearinghouse, including transmission of data for compliance with NSLDS requirements, resolving data discrepancies, and ensuring timely and accurate submission of enrollment files.

Percentage Of Time

10%

Specific Duties

Collaborate with the Office of Institutional Research by maintaining accurate student system data and supporting queries needed for compliance reporting such as census files and IPEDS.

Work closely with the University Registrar, IT Services, Academic Affairs, and Student Services to improve workflows, automate processes, and ensure system integration and optimization.

Conduct regular audits and data quality checks to ensure accuracy and compliance with university policies and FERPA regulations.

Lead or support key projects related to system upgrades, new technology implementations, or reporting initiatives.

Percentage Of Time

15%

Specific Duties

Create and maintain system documentation, process guides, and training materials for end-users and Registrar team members.

Provide technical and functional support to users across campus, responding to inquiries, issues, and enhancement requests.

Monitor trends in academic technology and identify opportunities to improve system functionality and user experience

Percentage Of Time

15%

Salary Range

Minimum:

$68,640

Maximum:

$79,000

Posting Detail Information

Posting Number

2024-251099SA

Special Instructions to Applicants

The University of La Verne is unable to provide sponsorship for work visas at this time. Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Open Date

07/15/2025

Close Date

Open Until Filled

Yes