Events Coordinator

Events Coordinator $25/hr

Lehi, UT - Onsite 5 days a week

Hours: 8-5 M-F

Job Family: Property & Facilities

Why is this role open? (Coverage, looking for perm, etc.)

Hiring on the full time side

Assignment Duration:

Possible for extension?

ASAP-9/30, could extend

In the process of hiring full time

Potential to convert to FTE, If so, what rate: Yes

Overview of Work Environment/Client Nuances: Large building

Team Overview: 4 other people on the team

Resource's typical working day:

Do a lot of room changeovers

Setting up conference rooms

Setting up catering

Setting up for different events

Do the weekly moves for employees

Very light maintenance work

Small damage and walls, moving furniture- desks and chairs

Must Have Skills:

The ability to be on their feet for 80-90% of the fay

Good customer service skills, this is a client facing role

Nice to have skills:

Light IT skills, knowing how to set up monitors or docking stations

Some drywall or paint repairs

Years of Experience: Entry level position

Education: High School Diploma

Software skills: Basic computer skills. They use excel on a daily basis

Interview Process: 1 step interview

Summary:

As a *** Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events.

• Secondary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.

• Create a hospitable environment for attendees, event owners, and vendors on the day of the event

• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members

• Respond to event activities such as gathering event supplies, equipment needs, facility security, etc

• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items

• Complete room checks.

• Manage a small inventory of event supplies (PA system, table cloths, bistro tables)

• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion

• Impact through clearly defined duties, methods, and tasks are described in detail

• Deliver own output by following defined procedures and processes under close supervision and guidance

• Review assigned work orders and partner with available teams to track completion

• Manage work orders via CMMS system where you will document labor hours, assets, and on-time completion of work orders will be mandatory.

• Inspect existing installations for compliance with building codes and safety regulations

• Inspect buildings, grounds, and equipment for unsafe or malfunctioning conditions

• Conduct routine maintenance inspections, troubleshoot potential issues, and make repairs

• Perform monthly spacewalks to confirm spaces in Serraview match actual layouts and desk assignments.

• Respond promptly to emergency situations and customer requests

• Conduct quality assurance checks and overseeing materials inventory

• Coordinating daily workload, emergency repairs, and quality assurance checks

• Documenting and reporting activities to supervisors

• Display professionalism in appearance and language

• Working approved OT as needed

• Work alongside the Space & Occupancy team to schedule and perform desk moves, which may include packing items and setting up equipment with specific instructions.

• May need to work on small projects and other duties as assigned