Bookkeeper - Project Support

GovFirst is seeking to hire a Bookkeeper (Project Support) to join our team and provide financial and administrative support for a major Transportation Operations Division project in various locations of Virginia which includes Bristol, Fredericksburg, Hampton Roads, Norfolk, Newport News, Suffolk, Surry, Salem, Lynchburg, Staunton, Culpeper & Richmond, VA within the Transportation Operations Division.

Key Responsibilities:

Support new hire onboarding by entering and maintaining personnel records, access badge info, photos, and payroll data in the project database (Claris FileMaker).

Collect and enter personnel timesheets from multiple worksites and subcontractors; validate against supervisor reports and resolve discrepancies.

Manage labor charge codes in the payroll system; coordinate updates with client, subcontractors, and the corporate office.

Prepare, review, and finalize monthly project invoices by assembling personnel, subcontractor, equipment, and other direct costs.

Develop and run custom reports from the project database for compliance, billing, and management review.

Track and report safety metrics and assist with project compliance of federal, state, and local requirements.

Maintain calendars for payroll, billing, and holidays to ensure accuracy.

Contribute to overall project success by supporting management goals and administrative initiatives.

Requirements

Qualifications:

2+ years of bookkeeping, payroll, or accounting support experience (government or construction project experience a plus).

Strong skills in data entry, reconciliation, and cost reporting.

Familiarity with Claris FileMaker, payroll systems, or similar databases preferred.

Detail-oriented with strong analytical and problem-solving skills.

Ability to work independently while coordinating with multiple stakeholders (corporate, subcontractors, client).

Strong communication and organizational skills.

Benefits

Why Join GovFirst?

Opportunity to support high-impact state projects.

Work with a certified SWaM vendor recognized for excellence in staffing.

Competitive pay and benefits package.

Professional growth in government contracting and project support.