Deputy Clerk of Courts

Salary: $22.85 Hourly

Location : WI 53948, WI

Job Type: Full-Time

Job Number: 512025

Department: Clerk of Courts

Opening Date: 09/12/2025

Closing Date: 9/26/2025 4:00 PM Central

Description

This position consists of legal support work for the Circuit Court system by providing services to the Courts, general public, and attorneys. This includes preparing cases, drafting and processing documents, maintaining court calendars, participating in Court proceedings, and accurately updating, maintaining, and retaining Court records; and providing courteous, professional, and efficient customer service.

Examples of Duties

ESSENTIAL FUNCTIONS

The following duties are normal for this position. However, they are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

Answers and screens incoming calls and visitors; assists, provides information, or directs to appropriate staff.

Addresses and resolves customer questions/concerns as able and refers complex inquiries, requests, or complaints to appropriate staff.

Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes.

Composes general and confidential correspondence and reports; proofreads and edits documents.

Assists the public, attorneys and other agencies with information, completing forms, filings, and Court rules.

Assists with daily case management of Court files, including creating and maintaining computer records, and complying with the statutes under the supervision of the Clerk of Court.

Schedules and re-schedules hearings as directed by Court official; prints Court calendars.

Monitors case deadlines; supervises file management and maintains case files confidentiality; files Court documents in paper and electronic formats.

Performs Court room duties, including marking and tracking exhibits, swearing in witnesses, preparing and reading bonds, taking minutes of Court hearings, court trials, and jury trials, scheduling hearings, preparing notices to parties regarding next hearing date, as necessary.

Monitors and updates confidential juror records for jury selection; coordinates and preserves records of all exhibits.

Conducts initial appearances or other court appearances as required.

Administers oaths as required by statute.

May enter judgments, orders, warrants, transcripts, and bond payments, etc., including unemployment compensation and delinquent Wisconsin taxes.

Dockets and reviews incoming documents and determines action by routing to appropriate party or processing according to department and statutory processes.

Dockets and scans all Court pleadings (paper filing and e-Filing) and daily case management of Court files. Creates and maintains related computer records.

Drafts letters and Court orders, prepares legal documents, warrants, judgments of conviction, financial disclosure statements, notices of entry of judgment, writs of restitution, writs of execution, warrants, judgments, judgments of divorce, prepares and submits document to Vital Records, etc.

Performs records management duties to ensure statutory timelines are met for all cases.

Provides copies and/or faxes to appropriate parties, certifies and notarizes court documents pertaining to Clerk of Courts.

Enters garnishments and non-earning garnishments.

Receipts payments for fines, fees and forfeitures using Court-approved financial software.

Applies payments to outstanding accounts; monitors delinquent accounts, suspends licenses for non-payment and performs sanctions for non-payment.

Opens new cases and creates files; files correspondence and other legal pleadings consistent with retention policy.

May assist prisoners at New Lisbon Correctional Institution and patients at Sand Ridge Secure Treatments Center regarding policies and procedures in filing litigation.

Communicates frequently with and provides information to law enforcement deputized to the Clerk of Court Office and other government agencies.

Clerks in court for all criminal hearings and jury trials; initiates and updates criminal cases until disposition by applying bond and sentencing conditions according to the order of the court and Wisconsin State Statutes.

Back up to all civil cases (traffic, small claims, family) in their absence or reserve judges in branch III.

May be responsible for all appeals, completed in a timely manner; maintains and oversees exhibits in their appeal time for all case types.

May be responsible for collection actions via the Department of Revenue and collection agencies.

May function as lead to small claims and family cases.

May schedule bailiffs for jury trials.

Provides backup assistance to other Department personnel as needed.

Other duties as assigned.

EXPECTATIONS

Interprets and applies Federal, State, municipal, and Department rules, regulations, and policies.

Attends work regularly and is punctual.

Behaves professionally and presents an appropriate standard of grooming, hygiene, and dress that align with health and safety standards.

Conducts self in such a way as to reflect positively on the County.

Fosters positive working relationships and accepts new responsibilities.

Learns and understands the safe practices for the job being performed and complies with the safe work practices and personal protective requirements for the job.

Typical Qualifications

MINIMUM REQUIRED QUALIFICATIONS

High School Diplomaor equivalent and two (2) years' legal or court-related experience, including computer experience, or equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Must be deputized to perform clerk duties.

Supplemental Information

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of local government operations and administration.

Knowledge of the County and Department's operating requirements, policies, procedures, and practices; and local, State, and Federal regulations related to department programs and operations.

Knowledge, skill, and ability to understand and use legal terminology, legal format, and processes.

Knowledge of computer software consistent for this position.

Knowledge of accounting and auditing methods, procedures, and financial practices.

Ability and skill to prepare Court documents in a timely and accurate manner.

Ability to understand and follow oral and written instructions and adhere to prescribed departmental routines.

Ability to establish and maintain accurate records of assigned activities and operations.

Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.

Skill in time management; prioritizing duties to accomplish a high volume of quality work product requiring minimal supervision.

Ability to define problems, exercise sound judgment, and address a variety of situations successfully.

Knowledge and ability to follow the policies and practices contained in the County Personnel Handbook.

Ability to work the allocated hours of the position and respond after hours if needed.

PHYSICAL AND WORK ENVIRONMENT

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job.? Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as otherwise required by law. ?Employees needing reasonable accommodation should discuss the request with Human Resources.?

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.

Work has standard vision requirements.

Vocal communication is required for expressing or exchanging ideas by means of the spoken word.

Hearing is required to perceive information at normal spoken word levels.

Work requires preparing and analyzing written or computer data and observing general surroundings and activities.

Work is generally in a moderately noisy office setting.?

May require dealing with persons who are hostile or aggressive, posing threatening conditions.

Juneau County is an Equal Opportunity Employer.

JUNEAU COUNTY OFFERS A COMPREHENSIVE AND HIGHLY COMPETITIVE BENEFITS PACKAGE TO IS EMPLOYEES.

LEVELS OF BENEFITS CAN VARY BASED ON EMPLOYMENT STATUS.

Medical Coverage

Juneau County currently offers eligibile employees Health insurance through ETF. The plans are available for single or family coverage.

Dental Coverage

Eligible employees may choose either single, employee and spouse, employee and child, or family coverage.

Vision Coverage

Juneau County offers single, employee plus one, and family coverage.

Flexible Spending Account (FSA)

The Flexible Spending Account saves money by allowing the employee to pay for certain medical related expenses and dependent care expenses on a pre-tax basis, reducing annual taxable income resulting in Federal, State, Social Security, and Medicare tax savings.

AFLAC

Juneau County isi pleased to extend to you the opportunity to evaluate voluntary benefit plans available through AFLAC.

Life Insurance through ETF

Eligible employee of Juneau County can elect up to four times their salary in term life insurance through Employee Trust Funds (ETF).

Voluntary Short Term Disability Coverage through AFLAC

Short-Term Disability pays the employee a portion of his or her income for a specified period of time, as determined by the plan.

Long Term Disability

Juneau County provides employees long-term disability coverage paid at 60% of your eligible earnings, up to a maximum benefit of $5,000 per month.

Wisconsin Retirement System through ETF

Wisconsin Retirement System helps provide for financial security during retirement. For eligibile employees, the total contribution rate to WRS is 13.6% of gross wages; half of that is paid by Juneau County and the other half is paid by the employee via "pre-tax" deductions.

Deferred Compensation

Deferred Compensation allows employees to set aside pre-tax earnings toward retirement.

Employee Assistance Program (EAP)

Juneau County has an Employee Assistance Program (EAP) with FEI Workforce Resilience and Wellness Program. The services offered as part of the County's plan are a benefit provided at no cost to its employees and their immediate family members to help deal with life's stresses. EAP consists of caring individuals who are certified counselors. They offer professional support and idrection towards resolving problems or concerns. They can also help by referring the employee to another resource if assistance is needed beyond the EAP.

Well Wisconsin Program

The Well Wisconsin program administered by WebMD, provides tools and resources to help participants set health and well-beng goals, track progress, stay motivated, and earn incentives.

01

Have you ever been convicted of a felony?

Yes

No

02

Do you have a valid Wisconsin driver's license?

Yes

No

03

Which statement below best describes the highest level of education you have completed?

High school graduate, diploma or the equivalent (GED)

Associate degree

Bachelor's degree

Master's degree

Professional degree

Doctorate degree

04

Which of the following describes your highest level of MS Excel proficiency?

I do not have enough skills to meet the definition of Basic level below.

Basic

Intermediate

Advanced

Required Question