HR Management Support Specialist

Contract: Short Term. This position will last until 12/31/2025

The position would be working for HKA at the COLUMBUS, OH facility

1 PTO day per month on the 1st of each month

9 paid holidays offered

HR Management Support Specialist : 198800

1400 CITY VIEW DRIVE, COLUMBUS, OH 43215

$20.00 to $25.00

1st Shift - Monday to Friday 8:00 am to 5:00 pm with a 1-HOUR lunch

Qualifications:

2+ yearsâ experience as HR generalist.

2+ Recruiting Experience required.

Key Responsibilities:

Candidate will support the recruiting and onboarding team among other admin duties related to the onboarding coordination.

Support HR Business Partners and Talent Acquisition and Onboarding Specialist with hiring and onboarding activities such as and not limited to: opening job postings, job requisition management, screening applications, scheduling interviews by working with Workforce Management (WFM) and reserving HR conference rooms, ensuring Hiring Manager is in the office and available on the Associateâ s first day, taking new hire badge photos, collecting and tracking signed HR forms such as the Associate Handbook, Relationship Disclosure and Social Media acknowledgment.

Monitor Associate referrals and submit PSRâ s.

Occurrence reporting support for HR Business Partners.

Oversee and facilitate offboarding of Associates and External workforce to ensure completion of all processes, adhering to HR Management procedures for purposes of compliance and security of systems and facility.

Collect, validate, and track required documentation for all new hires and consultants coming to work at the Woodcliff Lake and Salt Lake City locations. Ensure proper filing of all applicable onboarding and offboarding (i.e., Resignation letter) documents in the Associatesâ electronic personnel file.

Responsible for Initial Data Entry (IDE) for all new Associates into SAP, processing I9s and submitting Payroll Status Requests (PSRs) in a timely manner and in accordance with HR Management procedures.

Comprehensive understanding of the internal system workflow; This includes but is not limited to SharePoint, B2B, PRIMA, Active Directory and maintain the onboarding / off boarding policies and procedures in close collaboration with the Senior HR Business Partner and Head of HR Management.

Procure applicable equipment and systems access for each new Associate and External via provided systems and ensure delivery to assignment work location no later than the first day of employment.

Responsible for collecting, saving, and initiating exit paperwork and providing documentation to HR Business Partner.

Responsible for preparing exit interview packets, sending exit interview emails to Associate, Manager and HR Business Partner, scheduling exit interviews.

Prepare and send termination distribution emails following HR Management procedures.

Main point of contact for correspondence execution of high-volume restructure/reorganization activities.

Support the Talent Acquisition and Onboarding Specialist with onboarding email communications and program tasks.

Support HR Business Partners and Talent Acquisition and Onboarding Specialist with hiring and onboarding activities such as and not limited to: opening job postings, job requisition management, screening applications, scheduling interviews by working with Workforce Management (WFM) and reserving HR conference rooms, ensuring Hiring Manager is in the office and available on the Associateâ s first day, taking new hire badge photos, collecting and tracking signed HR forms such as the Associate Handbook, Relationship Disclosure and Social Media acknowledgment.

Education

High school diploma or GED required.

HKA Enterprises is a global workforce solutions firm. If you are seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.