Accounts Payable Clerk

Position Type:

Secretarial/Clerical/Fiscal/Secretarial/Clerical/Fiscal

Date Posted:

9/9/2025

Location:

Whitehall Administration Office

Closing Date:

09/24/2025

District:

Whitehall City School DistrictTITLE: Fiscal Specialist - Accounts Payable

REPORTS TO: Treasurer/CFO

JOB GOALS: To assist the Treasurer/CFO and maintain fiscal records in accordance with standards set by the Auditor ofState and as established in Board Policy.

QUALIFICATIONS:

Associate's degree or equivalent experience required, Bachelor's Degree preferred.

Eligible to obtain or possess valid Ohio Treasurer's License preferred.

Experience with Redesign Uniform School Accounting System (USAS/USPS) and SCView software.

Experience in Frontline products (Absence Management, Time Keeping & Attendance)

Experience with all facets of Employee Benefits

Proficient in using Microsoft Office and Google software.

Excellent problem solving and analytical thinking skills.

Excellent attention to detail with a high level of accuracy.

Excellent customer service attitude skills.

Excellent written and verbal communication skills.

Excellent organizational skills.

Works cooperatively with others and is a team player.

Such alternatives to the above qualifications as the Treasurer/CFO and BOE may find appropriate and acceptable.

Successfully complete and pass a BCII and FBI check. RESPONSIBILITIES:

Accounts Payable:

Process electronic requisitions and convert/generate purchase orders.

Process payments for all district purchases.

Process Motor Fuel Tax Refund

Maintain District-wide Fixed Assets for new purchases, disposals, and transfers.

Maintain and process district vendor files including filing of annual 1099 reporting.

Manages District Procurement program.

Administers elements of SCView software, and provides training and assistance to district staff.

Administers District Records Retention

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board of Education policy on Confidential Classified Personnel.

TERMS OF EMPLOYMENT:

260-day work calendar, 12-month position

As per the Confidential Classified salary schedule

ADDITIONAL WORKING CONDITIONS:

Occasional exposure to blood, bodily fluids, and tissue.

Possible evening and/or weekend work.

Attachment(s):

Fiscal Specialist Job Description - July 2025.pdf