Scheduling Coordinator

Job Description

Description:

Scheduling Coordinator

The Scheduling Coordinator is responsible for management of all scheduling functions through the proficient use of the scheduling module. Utilizes excellent problem solving and customer services skills to ensure effective staff scheduling and accurate timekeeping. Provides administrative support to multiple leaders and departments Assists department leaders with on-going staff education/training pertaining to scheduling module.

Schedule: M-F- 8:30 am-5:00 pm, working every 4th weekend (minimum is every 3rd). The weekend shift is a 10-hour shift from 7:00 am - 5:00 pm. 2 holidays per year.

Knowledge, Skills and Abilities

Exceptional attention to detail

Ability to work collaboratively across departments

Excellent customer service skills

Strong Microsoft Office skills

Ability to prepare presentations including charts, graphics and tables, speaker notes & handouts, etc.

Ability to communicate both verbally and written with diverse audiences

Demonstrate a working knowledge of the technology tools required within assigned responsibilities

Effective organization and time management skills

Ability to manage relationships and have crucial conversations

Ability to manage multiple tasks

Strong attention to detail

Key Job Duties:

Scheduling

Develop and maintain the master staffing schedule (includes the development of current and new employee schedules)

Monitor schedule daily, thoroughly and accurately facilitate necessary adjustments, communicate changes effectively with staff

Troubleshoot questions/issues as related to scheduling module

Participate in scheduling meetings and follow-up on unresolved issues that require scheduling adjustments for staff

Partner with patient services directors and human resources regarding staffing issues/concerns

Review and approve all requests in scheduling module

Manage the staffing PTO process as directed

Develop training materials and presentations as they pertain to the scheduling module

Conduct trainings in area of expertise as they pertain to the scheduling module

Clear Cell-Trak alerts as directed

Facility Contracts

Prepare new contracts for nursing homes and assisted living facilities

Monitor execution of contracts

Work closely with Patient Services directors to ensure appropriate education is completed at new contracted facilities

Create contracted facility orientation binders

Renew contracts

Update the master contracted facility list

Why Unity? Unity is dedicated to supporting your well-being, growth, and success with a range of valuable benefits!

Health: We provide comprehensive health benefits, including medical, dental, and vision insurance, Health Savings Accounts, and flexible spending options for medical and dependent care. On-site health risk assessments and flu shots are also available to keep you and your family well.

Life: Unity values work-life balance, offering paid time off, extended illness and injury bank, bereavement leave, an Employee Assistance Program, and fitness membership reimbursement to support your personal needs and interests outside of work.

Security: For your financial peace of mind, Unity offers a 403(b) retirement savings plan, group life insurance, voluntary life insurance, as well as accident, critical illness, and disability insurance options.

Compensation: We reward your skills and commitment with competitive pay, overtime opportunities for hourly roles, and mileage reimbursement.

Career: Grow with Unity through internal and external learning opportunities, education assistance, and leadership development programs designed to support your professional journey.

All new employees are eligible for benefits on the first of the month following their date of hire.

For a full list of benefits:

High school diploma or GED plus 2 years related scheduling experience.

Associates Degree in office management or related field strongly preferred.

Full-time