Accounts Payable Specialist

Job Description

General Description:

The position will be managing and processing all incoming invoices from vendors for multiple family-owned companies, ensuring accurate and timely payments while maintaining close communication with vendors and upholding the company's established financial practices, often requiring a high level of attention to detail and familiarity with basic accounting principles within a smaller, close-knit environment. this position will work with HR to complete payroll. The employee will often have direct interaction with family members involved in the business, requiring clear communication and a collaborative approach. They may also need to wear multiple hats and assist with other administrative tasks as needed.

Must have payroll experience

Daily electronic bank deposit

Daily invoice reconciliation/matching and entering into QuickBooks

Maintain vendor files (including updating, e-filing, credit apps, ACH setup, W-9s, and COIs)

Process employee expense reports monthly

Process biweekly payroll accurately and on time, including wage calculations, deductions, and compliance with federal and state regulations.

Weekly check runs: pulling back-up, attaching to check stub, mail check with required backup & filing

Reconcile vendor statements and resolve discrepancies

Respond to vendor inquiries

Credit Card Reconciliations

Prepare 1099-Misc at year-end

Assist in month-end and year-end closings

Assist in other projects as needed

Process Vendor credit applications and ACH setup as needed

Issue purchase orders as needed

Prepare FedEx Shipments as needed

Other Task and Projects as assignedTasks to be trained & assigned in future:

Printing checks in accordance with AP List Schedule & acquire management signatures

Learn company requisition vendor payables

Capital purchase entries

EOM inventory worksheet & recording consumption

EOM excel sheet tasks assigned by CFO

Full-time