Interior Design Project Manager

Project Manager - Luxury Interior Design Firm

OHARA DAVIES-GAETANO INTERIORS, a world-class high-end design firm, seeks an efficient, detail-oriented, diligent Project Manager with 8-11 years of design firm experience to work alongside our Senior Project Managers and Junior Designers on luxury residential interior design projects. We are looking for candidates in the following locations: NY (hybrid), Palm Beach (remote), Flathead County in Montana (remote).

Key Responsibilities:

Collaborate effectively with designers, architects, contractors, fabricators, artisans, and developers across multiple residential projects

Assist in the preparation and management of client presentations

Provide residential space planning and layout development tailored to client lifestyles and aesthetics

Source new products and materials including furniture, accessories, lighting, window treatments, and paint colors, with a strong understanding of design trends and quality

Price all sourced products accurately and maintain up-to-date pricing documentation

Prepare comprehensive project documentation, including full drawing set submissions, specification writing, schedules, and all construction administration tasks

Review all orders to ensure accuracy with client specifications

Verify all aspects of custom products (measurements, hardware, finishes, materials)

Collaborate with the expediter to ensure timely and accurate vendor deliveries

Process RMAs and confirm proper credits to client accounts

Support in ongoing communication with clients, providing regular updates, and arranging installations and deliveries around client schedules

Be available and responsive across time zones to handle any installation issues or urgent needs

Manage and motivate design assistants and interns, promoting collaboration and professional growth

Coordinate with and manage general contractors and specialty trades to ensure construction and installation meet design intent

Oversee warehouse and merchandising coordination to ensure smooth logistics and timely installations

Monitor and maintain budget adherence across all phases of the project

Demonstrate excellent communication and interpersonal skills, with a flexible and proactive approach to evolving team and client needs.

Willing to travel (domestic)

What We’re Looking For:

Education:

4-year degree or equivalent experience

Experience:

8-11 years' experience in interior design

Residential design and space planning expertise

Technical Skills:

Proficient in AutoCAD (preferred)

Familiar with Studio Designer (or similar) and Microsoft Office

Asana (a plus)

Design Skills:

Ability to sketch and space planning abilities

Communication:

Excellent verbal, written, and negotiation skills

Professional in addressing inquiries and concerns

Organization:

Manages multiple projects in a fast-paced environment

High attention to detail in orders and documentation

Problem-Solving:

Resourceful with strong troubleshooting skills

Work Style:

Independent yet team-oriented

Proactive and initiative-driven

Client Focus:

Committed to delivering luxury experiences

*If interested, please share your resume, work portfolio, and salary requirements via email at *

ABOUT OUR COMPANY:

Established in Los Angeles in 2009, Ohara Davies-Gaetano provides comprehensive residential design services for clients across the globe, with studios in LA, NY, and satellite offices in Palm Beach and Montana. The firm handles projects of every type and scale, from a vineyard estate in Sonoma to an 800-acre cattle ranch outside Dallas to a Mediterranean villa in Florida to an oceanfront estate in the Caribbean. Ohara’s designs have been featured in a host of international design journals, including Architectural Digest, Elle Décor, and House Beautiful.