Document Specialist

Job Title: Document Imaging Specialist

Contract Duration: 3+ Months

Work Location: Onsite Only (Remote work not permitted)

Position Overview:

We are seeking a highly organized and detail-oriented Document Imaging Specialist to support a large-scale records digitization initiative. This project involves scanning and indexing approximately 1,400 confidential personnel files—comprising both active employee records and pension-related documents—into a SharePoint system. This is a mission-critical role requiring discretion, accuracy, and confidentiality.

Key Responsibilities:

Operate high-speed scanners to digitize paper-based HR documents.

Prepare files for scanning (remove staples, unfold pages, organize documents).

Ensure both sides of each page are captured and scanned correctly.

Review scanned images for clarity, completeness, and accuracy.

Apply standardized naming conventions and index scanned documents in SharePoint.

Carefully handle thick and sensitive personnel files with confidentiality and care.

Maintain an efficient workflow while upholding a high level of precision.

Follow all data privacy regulations and internal confidentiality standards.

Qualifications:

Prior experience in document scanning, digital imaging, or records management is preferred.

Familiarity with SharePoint or similar document management systems is a strong plus.

Excellent attention to detail and accuracy in data handling.

Comfortable working with confidential and sensitive HR documents.

Strong organizational and time management skills.

Ability to work independently in a focused, repetitive task environment.

Professional demeanor with a high level of discretion.

NDA must be signed prior to onboarding.