Executive Assistant to Chief Executive Officer

Executive Assistant to CEO, Tech Firm, Mid-town, Hybrid

Our client, a technology company that provides solutions to optimize the management of facilities, is looking for an Executive Assistant to the CEO. This is an exciting opportunity to work alongside a very tech savvy CEO and play a critical role in helping him “take things off his plate” by doing research, attending meetings and following up on action items. The ideal candidate has 5+ years as an Executive Assistant in a fast-paced environment, preferably in the tech space. An interest in working with and using AI technology a big PLUS. This is a local remote role, meeting in the midtown office as needed depending on what is going on with the CEO.

About the Job

Oversee a complex calendar and make sure there are no meeting conflicts or “double booking” via his Calendy, particularly reviewing time zones; make sure he is prepared for meetings, as needed with research or collateral materials

Optimize the CEO’s time and priorities, acting as gatekeeper

Coordinate global travel and logistics, including detailed itineraries

Handle Expenses

Prepare and update presentations, reports, meeting notes (some AI generated), and overall communications on the CEO’s behalf, as needed

Attend meetings with the CEO (mostly video), take notes or manage AI notes and follow up with action items.

Help to organize yearly board meetings

Liaise with direct reports for follow-up on outstanding projects and initiatives

Maintain utmost discretion and handle sensitive information professionally

Ad hoc projects

About You

5+ years supporting a busy C-suite or founder-level executive in fast-paced environment, tech company preferred

Proactive and anticipatory mindset – always ten steps ahead

High emotional intelligence and strong judgment; able to act independently

Expert time and task manager, ultra-organized and detail-oriented

Resilient under pressure; thrives in high-stakes, fast-moving environments

Tech-savvy: Slack, Google Suite, Zoom; AI tool experience a plus

Strong communicator and relationship-builder

Discreet and trustworthy

A calm, warm, engaging personality

Base salary plus discretionary bonus, Comprehensive health benefits